Accounting Analyst

Job Description Summary:

Working Title: Financial Analyst
Location: Hybrid. Regularly 3 days onsite at Mission Center Building (MCB) with work from home on other days. Onsite work depends on need, such as more onsite work for training and Oracle system implementation go live.

Period of performance: Immediate to an estimated 8 months (but duration depends on need, so time can vary).

Before submitting, please speak with each candidate to assess their communication skills and confirm they can provide examples of learning new technology, adapting to unfamiliar processes, and independently resolving problems. Also, ensure that candidates can work onsite in San Francisco 3 days per week.


**Seeking entry level candidates with 1-2 years of AP experience. They must have potential and ability to learn and effectively do the work as well as clear communication

Example of the ideal candidate profile:

- Bachelor's degree in Computer Science from a U.S. university (2024 graduate).
- Approximately 1 2 years of hands-on U.S. Accounts Payable experience.
- Strong technical background, including SQL, Power BI, programming, and ERP exposure.
- Combination of practical AP experience and broader technical/analytical skills.
- Demonstrated potential to learn new systems and processes quickly.

What the manager is really looking for:
- Someone who has enough AP or accounting experience to understand the work, but also demonstrates strong technology aptitude, critical thinking, clear communication, and the ability to learn quickly.
- The manager is not necessarily looking for someone with the most AP experience. They want someone who can pick up new processes, troubleshoot issues, and become productive in a fast-paced environment.

Important clarifications:
- We are not requiring a Computer Science degree, SQL, or Power BI. These are examples of the technical aptitude that has been successful.
- More experienced candidates will be considered if they demonstrate the same qualities.
- Oracle, GHX, and hospital/university experience are perferred, not required.
- Strong written and verbal communication is essential.


Requirements:
Bachelor's degree required
Experience in hospital or university environment strongly preferred
Strong analytical and problem solving skills
Ability to understand complex processes and work independently
Experience beyond basic invoice processing, including reconciliations, reporting, or process improvement
Comfortable working in fast paced, high volume environments
Strong communication and ability to partner with internal teams
Stable work history with longer tenure, not heavily contract based
Someone they could potentially convert to a full time employee
Oracle Fusion Cloud preferred
GHX preferred


Statement of Work
Manage high volume of invoices and ensure payment within a timely manner
Obtain approvals for invoices
Check invoices for budget and compliance
Process and code invoices and credit memos
Research, identify, and resolve complex invoice issues related to electronic invoices and unpaid invoices
Assist with managing AP related documents
Familiarity with sales and use tax requirements and assessing amount on invoices appropriately
Understands and identifies transactions that are subject to 1099 reporting
Provides guidance to campus on UC policies in procure-to-pay polices
Review and approve payment requests according to UC policy and ensure complete and accurate documentation.
Provides excellent customer service to departmental users and vendors
Ensuring and ensuring work queues are managed within Service Level Agreements (SLA).
Create and run departmental reports or operational monitoring, critical daily operation, and ad-hoc reports for analysis

Systems proficiency: online Accounts Payable system (e.g, Oracle Cloud or other large ERP system).
GHX and Oracle Cloud system experience required
Proficient in Excel and ability to manage large data sets and reporting
Excellent written and verbal communication
Detailed oriented
Good reading comprehension skills
Ability to deal with sensitive situations with tact
Ability to work in a fast-paced environment and effectively manage workload
Bright and quick learner
Bachelor's degree preferred and US job experience