Medical Records Administrator (PCN 065040)

Medical Records Administrator

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

The Alaska Psychiatric Institute (API) is recruiting for a Medical Records Administrator.

What You Will Be Doing:

Oversee daily health information management operations, including medical record completion, coding, storage, security, auditing, and reporting.

Develop and update policies and procedures to maintain compliance with state and federal regulations, applicable standards, and medical staff requirements.

Review and authorize releases of medical information and represent the department when records are required for court proceedings.

Supervise and train staff, monitor documentation accuracy and timeliness, and support computerized health information systems.

Advise leadership and committees on health information needs, recommend operational improvements, and manage staffing and resources within the established budget.

Our Organization, Mission, and Culture:

The Alaska Psychiatric Institute mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.

Our division values are:

• Integrity
• Dignity
• Excellence
• Accountability
• Safety

If you are someone that embraces these values and want to assist in the mission of API, we encourage you to apply today.

The Benefits of Joining Our Team:

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks, and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

The Working Environment You Can Expect:

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who We Are Looking For:

We are looking for a candidate with the following competencies:

-Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.

-Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

-Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Comply with established control systems and rules.

-Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties, please go to the following link:

Minimum Qualifications

A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education. AND One year of experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications. AND Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) by the American Health Information Management Association. OR A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education. AND Two years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications. OR An associate's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education. AND Four years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications. OR Six years of any combination of: Post-secondary education (3 semester/4 quarter hours equal 1 month) in health information technology, medical terminology, anatomy and physiology, health data requirements and standards, clinical classification and coding systems, legal issues relating to health care documentation, data analysis, health care reimbursement methods, database security and management, quality improvement methods, or other related course work, AND/OR Experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.

Special Note: For some positions, the successful candidate, if not currently certified as a RHIA or RHIT by the American Health Information Management Association, must become certified within six months of hire as a condition of employment to meet the accrediting requirements of the hospital.

Additional Required Information

At the time of application are requested to submit:

• College transcripts (if using education to meet the minimum qualifications). These can be attached to your application at the time of submission.

At time of interview applicant must submit:

• List of three (3) professional references, including daytime phone numbers, two (2) of which are from a current or former supervisor.
• Copies of your two (2) most recent performance evaluations, or two (2) letters of professional reference, if available.

Please read the below information carefully. This applies to your application submission.

If selected for the position and prior to hire, applicant will be asked to:

• Submit to fingerprinting and background check screening.
• Provide proof of Tetanus, Diphtheria, Pertussis (Tdap), Mumps, Measles, Rubella (MMR), and Varicella Immunizations.
• Provide proof of Hepatitis B (immunity or declination statement)
• Provide annual Influenza vaccination or a signed declination statement.
• Proof of Tuberculosis screening within past 12 months.

BACKGROUND CHECK

The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

EDUCATION

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of