Warehouse Inventory Specialist II

At Alleghany Warehouse Company, it is our mission to provide customized and flexible logistics solutions for each of our customers — designed to optimize your supply chain and reduce costs.

REPORTS DIRECTLY TO:

General Manager

JOB SUMMARY:

This position is responsible for processing all shipments and receipts at an assigned Company-managed facility. Must be able to perform all duties and responsibilities at all Company-managed facilities.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

General

• General

  • Maintain daily shipping and receiving (both Import and Domestic) in SAP;

  • Process all inbound and outbound loads;

  • Understand and adhere to all Company policies, procedures, and work instructions;

  • Manage operations of the Scale Room;

  • Verify accuracy of all paperwork returned from the warehouse;

  • Communicate effectively with Operations Supervisors and Team Leaders;

  • Obtain Driver Safety Acknowledgements from all truck drivers;

  • Monitor dropped trailers (including import containers) and manage after-hours pick-ups;

  • Maintain essential office supplies for Inventory department;

  • Follow volume trends and notify Operations Supervisors of any irregularities;

  • Maintain filing system including archival of older files and retention of essential records, either on-site or off-site;

  • Assist other members of the Inventory Department when needed;

  • Process all intra-warehouse moves via SAP, when necessary;

  • Maintain certain volume and operational reports as requested by Executive Management;

  • Fill in for another Inventory Specialist, as needed;

  • Train other Warehouse Inventory Specialists in the performance of core tasks.

Shipping

• Organize inventory withdrawals into truckloads;

• Provide Operations Supervisors with all shipping documents, daily;

• Update perpetual inventory for all shipments and reversals;

• Communicate all add-ons, cancellations and other urgent shipping information to the Operations Supervisors and Team Leaders;

• Report daily shipping activity;

• Verify proof of all shipments and maintain original documents in an organized manner;

• Maintain accurate and complete records for all shipping activities daily.

Receiving

• Monitor mail and e-mail for notification of incoming Import and Domestic loads and any accompanying paperwork;

• Maintain Permit File Folders for all Import products;

• Print receiving paperwork and prepare row tags;

• Set up receiving schedule;

• Prepare Import receiving packages;

• Reconcile all incoming loads to paperwork previously received;

• Update perpetual inventory for all Domestic and Import receipts, when necessary;

• Report daily receiving activity;

• Verify proof of all receipts and maintain original documents in an organized manner;

• Maintain accurate and complete records for all receiving activity on a daily basis ATTENDANCE:

• Must be punctual.

• Must have good attendance record.

• Must begin and end work on time.

• Must adhere to scheduled break times.

• Must keep time off within the allotted PTO provided, unless otherwise allowed as described in the Employee Handbook.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Follows directions well.

• Works well in all group settings.

• Strong organizational skills.

• Attentive to detail.

• Able to work independently and prioritize time well.

• Adheres closely to all procedures.

• Understands and adheres to the Quality Management System; the Document Control Procedures and US Customs warehouse procedures

• Possesses strong communication skills.

• Able to multi-task.

EDUCATION AND/OR EXPERIENCE:

• High school education or equivalent (GED); AND

• At least 1 and typically 3 years of related experience or training; OR

• Equivalent combination of education and experience.

LANGUAGE SKILLS:

1. Has the ability to read and understand all Company documents.

2. Has the ability to write routine reports and correspondence.

3. Has the ability to speak effectively before groups of employees or customers.

NOTE: Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

COMPUTER SKILLS:

• Basic knowledge of Microsoft Word and Excel

• Basic knowledge of sending and receiving emails

PHYSICAL DEMANDS:

While performing the duties of this job, the employee may be required to:

• Use hands to handle or feel, must be able to talk and hear.

• Frequently required to stand; sit; walk and reach with hands and arms.

NOTE: Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee regularly:

• Work is generally performed within an office environment, with standard office equipment available.

• Exposed to moderate noise levels