Human Resources Technician

Human Resources Technician

Position: Human Resources Technician

Location: District Office

Schedule: 7:30am - 4:00pm, Monday - Friday

Classified Salary Schedule: PRI 15, $ 27.15 -$ 33.04 hourly Work Year: 260 paid days per year Deadline to apply: Friday, October 30, 2026 Round 1 Interview: 11/09/26 Round 2 Interview: 11/13/26

Job Summary:

Under the direction of the assigned supervisor, perform a variety of technical duties in support of human resources operations and activities; participate in the recruitment, screening and processing of new personnel; provide information and assistance to employees, job applicants, substitutes, volunteers, and the general public regarding personnel functions, policies and procedures; prepare and maintain a variety of manual and automated personnel files, records and reports.

Essential Functions:

• Perform a variety of technical duties in support of human resources operations and activities; resolve personnel-related issues and concerns with discretion and confidentiality; refer more difficult or sensitive issues to the Director as needed.
• Participate in the recruitment, screening and processing of new personnel according to established procedures; collect and process various employment forms and applications; arrange and follow-up for clearance on fingerprints; forward new employee information to payroll and other
• Serve as an informational resource to employees, job applicants and the general public; respond to inquiries and provide information regarding job openings and personnel functions, policies and procedures; distribute and assist applicants with completing required forms and applications.
• Prepare and distribute announcements for job openings; create job postings for certificated and classified staff and post on web-based programs utilized by the District; review applications for minimum qualifications and completeness; verify background information; notify candidates of testing and interviewing activities; compile and prepare interview
• Monitor teachers' credentials to assure they are current and appropriate for assigned subject; notify teachers of issues related to credentials; assist staff with gathering documents, reviewing for accuracy and signatures, and forwarding applications to the County Office; participate in the annual credential audit.
• Participate in the processing of Workers' Compensation, unemployment and disability claims as directed; process related forms and applications; process payments and follow-up on claims as appropriate; retrieve requested information utilizing the payroll system; complete and submit documents to appropriate personnel.
• Process substitute paperwork for certificated and classified employees; interview applicants and conduct orientation/training for both classifications.
• Provide information to new employees and volunteers regarding vacation days, sick days, TB tests, benefits and County Office rules and regulations.
• Input a variety of employee information and other personnel data into an assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; assure accuracy of input and output.
• Establish and maintain a variety of personnel files and records according to established policies and procedures; update records and files with employee information, job location, job assignment, career step and class, sick and vacation leave, salary, medical information and benefits.
• Balance vendors' invoices with actual payroll deduction report; verify new, termed employees have been updated; download report with vendor's payroll deductions and balance with the invoices.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
• Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.
• Compose a variety of correspondence including inter-office communications, lists, notices, forms, letters, memoranda and other materials.
• Perform variety of clerical duties related to assigned activities such as answering phones, verifying employment, greeting visitors and duplicating materials as assigned.
• Assist with coordinating and administering assessment tests as required.

Knowledge Of:

• Human resources office functions, practices and procedures.
• Practices and procedures related to classified and certificated personnel.
• Applicable laws, codes, regulations, policies and procedures.
• Operations, policies and objectives relating to human resources activities.
• Record-keeping and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Modern office procedures and record-keeping techniques.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Technical aspects of field of specialty.
• Data entry and retrieval techniques.
• Mathematical computations.

Ability To:

• Perform a variety of technical duties in support of human resources operations and activities.
• Participate in the recruitment, screening and processing of new and volunteer personnel.
• Provide information and assistance to employees, job applicants, substitutes, volunteers, and the general public regarding personnel functions, policies and procedures.
• Prepare and maintain a variety of manual and automated personnel files, records and reports.
• Prepare announcements for job openings and place advertisements.
• Learn organizational operations, policies and objectives.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Distribute, screen and process employment applications and other personnel-related documents.
• Maintain confidentiality of sensitive and privileged information.
• Compose correspondence and written materials independently. Type or input data at an acceptable rate of speed.
• Understand and follow oral and written.
• Operate a variety of office equipment including a computer and assigned
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others. Meet schedules and time lines.
• Complete work with many interruptions.
• Determine appropriate action within clearly defined guidelines.

Education:

Any combination equivalent to: two years' college-level course work in human resources or related field and two years increasingly responsible clerical experience including one-year experience in a human resources office.

Licenses and Other Requirements:

• Possession of a valid California driver's license and availability of private transportation (mileage expense allowance provided).
• District pre-employment assessment/performance examinations (Basic skills and Microsoft Office computer applications).
• Current typing certificate of 45 words per minute or more.
• Post offer physical examination and drug screen.
• Fingerprint clearance from the Department of Justice and FBI.
• Current X-ray or tuberculin skin test before employment and every four years thereafter.

Physical Demands:

• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone. Sitting or standing for extended periods of time.
• Seeing to read a variety of materials.
• Bending at the waist, kneeling or crouching to file materials.

Environment:

This job is performed in office environment with constant interruptions.

Board Approved: December 17, 2019