Internal Services Coordinator

Job Description:

• Provide administrative, recruiting, training, compliance, and project support across the Internal Services Group
• Support Human Resources, Transportation, Supply Chain, Health, Safety & Environment, Risk Management, and Executive Leadership
• Manage job postings across BambooHR, Indeed, and other sourcing channels
• Coordinate candidate communications, interview scheduling, hiring manager follow-up, applicant screening, and qualification reviews
• Maintain applicant tracking records, recruiting metrics, workforce planning updates, and recruitment reports
• Support background checks, MVR reviews, onboarding, I-9 documentation, EEO reporting, hiring events, recruiting campaigns, and new hire orientation
• Manage the Learning & Development platform, assign training, monitor completion, generate compliance reports, and maintain learning records and certifications
• Coordinate MVR monitoring, biannual MVR reviews, license expiration tracking, driver qualification files, DOT administrative reporting, and quarterly random D&A requirements
• Provide administrative support to Transportation, Supply Chain, HSE, Risk Management, and Executive Leadership
• Schedule meetings, coordinate calendars, prepare reports and presentations, maintain records, communicate with vendors, track action items, and support audits and compliance reviews
• Assist with special projects, maintain project trackers, coordinate cross-department information gathering, follow up on deadlines, and support continuous improvement initiatives
• Prepare recurring HR, Safety, Transportation, and executive reports; compile workforce, recruiting, training, and operational metrics
• Maintain spreadsheets, dashboards, and tracking tools while ensuring organizational data accuracy and integrity
• Maintain confidentiality, build collaborative relationships, support organizational objectives, and perform other duties as assigned

Requirements:

• Associate degree in Business Administration, Human Resources, Project Management, or related field preferred
• Equivalent combination of education and experience will be considered
• 2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred
• Experience supporting multiple departments or leaders is an asset
• Experience with learning management systems or training platforms preferred
• Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred
• Strong organizational and time management skills
• Exceptional attention to detail
• Ability to manage multiple priorities simultaneously
• Professional written and verbal communication skills
• Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint
• Ability to prepare reports and analyze data
• Strong customer service mindset
• Ability to maintain confidentiality and handle sensitive information
• Self-motivated with the ability to work independently
• Strong problem-solving and follow-through skills
• Ability to adapt to changing priorities in a fast-paced environment

Benefits:

• Remote work arrangement
• Full-time employment