Accounting Specialist (Temp.)

It's fun to work in a company where people truly BELIEVE in what they're doing!

Provides temporary processing support to the Finance Department’s Accounting team, assisting with biweekly payroll processing and accounts payable invoice entry to ensure employees and vendors are paid accurately and on time. Working under the direction of the Accounting Manager, this role follows City policies, established procedures, and processing deadlines, and handles confidential employee and vendor information.

Applicants are required to attach a resume.

This is a part-time, temporary position.

Anticipated start date: November 16, 2026

ESSENTIAL FUNCTIONS:

Payroll

• Assists with biweekly payroll processing: reviewing time entry and audit reports and processing corrections in accordance with established procedures and deadlines.
• Assists with post-payroll review and follows up on identified issues.
• Assists supervisors, timekeepers, and employees with routine timesheet and payroll questions; refers complex issues to payroll staff.

Accounts Payable

• Monitors the accounts payable inbox and enters vendor invoices in Workday, including invoices against purchase orders and supplier invoices without a purchase order.
• Reviews invoices for required documentation and approvals; follows up with departments and vendors on missing information, outstanding items, or issues.
• Completes invoice entry in accordance with weekly processing deadlines.

General

• Maintains payroll and accounts payable records and files, ensuring their accuracy and the security of hard copy and electronic information.
• Provides quality customer service to City staff, the general public, and all other work contacts.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines

High school diploma or equivalent; Associate's degree in Accounting or Business preferred. One (1) year of full-time experience in payroll, accounts payable, or related accounting work. OR any equivalent combination of experience, education, and/or training that provides the required knowledge, skills, and abilities.

Knowledge of

• Payroll and accounts payable procedures.
• Basic accounting principles and procedures.
• General familiarity with FLSA and other payroll-related requirements.
• Computer accounting and spreadsheet software; Workday a plus.

Skill in

• Entering data accurately and with strong attention to detail.
• Verifying totals, performing payroll and accounting calculations, and identifying discrepancies.
• Operating a computer and ten-key, and using accounting and spreadsheet software. Microsoft Office experience with Outlook, Excel, and Word preferred.
• Reading procedural manuals, vendor invoices, timesheets, and payroll reports.
• Following established procedures and meeting recurring processing deadlines.
• Handling confidential employee and vendor information with discretion.
• Communicating effectively, orally and in writing.
• Establishing and maintaining effective working relationships.
• Providing strong customer service.

Licenses and Certification Requirements

Valid Class "C" Texas driver's license required. Out-of-state license holders must have a valid license and provide a three-year driving history upon contingent offer.

Physical Demands and Working Environment

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, and talking.

Hiring Range: $20.24 - $25.36, hourly.

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Temporary (Fixed Term)-Part time