Database Manager

Database Manager New York City, New York, United States

Are you a detail-oriented, analytical professional who thrives on transforming complex donor data into meaningful insights that drive fundraising success?

Do you have a passion for data integrity, Salesforce optimization, and leading a team that supports a mission making a meaningful difference in Alzheimer's research?

We are currently in search of a Database Manager for a nationally recognized Health Research Foundation. This is an exciting opportunity for an experienced database and fundraising operations professional to oversee donor data management, strengthen operational efficiencies, and leverage Salesforce analytics to support strategic fundraising initiatives.

ORGANIZATION TYPE: Medical Research / Healthcare Nonprofit

LOCATION: Upper East Side (Manhattan), New York, NY

POSITION TITLE: Database Manager

SCHEDULE: Full-Time, Monday–Friday, 40 Hours/Week

DURATION: Permanent – Direct Hire

ANNUAL SALARY: $75,000–$85,000, Commensurate with Experience

WORK ARRANGEMENT: Fully On-Site, 5 Days/Week

Is This Your Dream Job?

For over 30 years, this Health Research Foundation has been a leader in funding groundbreaking scientific discoveries and increasing public awareness. The Foundation supports innovative research at renowned institutions across the globe, and has earned Charity Navigator's highest rating for 15 consecutive years.

As the Database Manager, you'll play a pivotal role in strengthening the Foundation's fundraising operations by ensuring the accuracy, integrity, and strategic use of its Salesforce donor database. You'll lead, develop, and engage two Donor Gift Processors while transforming donor data into actionable insights.

This opportunity is ideal for a hands-on database professional who combines technical Salesforce expertise with strong leadership skills and a commitment to operational excellence. You'll join a collaborative, mission-driven organization that values accuracy, accountability, and thoughtful problem-solving. Whether you're developing fundraising dashboards, improving data quality, or guiding your team through high-volume donation processing, your contributions will directly support the Foundation's ability to fund groundbreaking medical research.

Our Ideal Candidate

• Nonprofit Database Experience: Minimum of 5 years of progressive experience in nonprofit fundraising operations, donor database management, or CRM administration, including supervisory experience.
• Salesforce Expertise: Strong hands-on experience with Salesforce, preferably within a nonprofit fundraising environment, including donor record management, gift processing, reporting, dashboards, data cleanup, and database optimization. Experience with Salesforce Nonprofit Success Pack (NPSP) is highly preferred.
• Data Integrity & Quality Control: Demonstrated ability to maintain accurate donor records, conduct database audits, eliminate duplicates, standardize processes, and implement quality control measures.
• Reporting & Analytics: Advanced ability to develop Salesforce reports, dashboards, and donor segmentation analyses that translate complex data into meaningful insights for fundraising strategy and organizational decision-making.
• Gift Processing & Reconciliation: Experience overseeing donation processing, gift acknowledgments, financial reconciliation, and compliance with nonprofit fundraising and reporting requirements.
• Team Leadership: Proven ability to supervise, train, and support staff while establishing clear expectations, promoting accountability, and maintaining high standards of accuracy and efficiency.
• Education: Degree from an accredited college or university required; Salesforce certification or formal training preferred.

How You Will Spend Your Day

• Lead Donor Database Operations: Oversee the daily management and optimization of Salesforce, ensuring donor records, gifts, pledges, and fundraising activities are accurately maintained, tracked, and reported.
• Supervise & Develop Your Team: Manage two Donor Gift Processors, providing training, guidance, performance oversight, and quality control to ensure accurate and efficient gift processing operations.
• Strengthen Data Integrity: Conduct regular database audits, resolve duplicate records, standardize data entry practices, and implement procedures that improve accuracy, consistency, and operational efficiency.
• Transform Data into Strategy: Build and maintain Salesforce dashboards, reports, and fundraising scorecards that identify donor trends, track organizational goals, and provide leadership with actionable insights.
• Support Strategic Fundraising: Collaborate with the fundraising team to develop donor segmentation reports, prospect lists, and analytics that strengthen cultivation, stewardship, moves management, and campaign performance.
• Oversee Gift Processing & Reconciliation: Ensure donations are accurately recorded, acknowledged, and reconciled with Finance while maintaining appropriate documentation and compliance with nonprofit financial reporting requirements.
• Optimize Systems & Workflows: Develop and improve database procedures, gift processing workflows, and internal controls to strengthen efficiency, scalability, and cross-departmental collaboration.
• Support Compliance & Reporting: Maintain secure donor records, document gift restrictions, and assist with annual audits, IRS reporting, and Form 990 preparation.
• Provide Hands-On Operational Support: Step in during high-volume fundraising periods to assist with donation entry, acknowledgment processing, mail operations, batch reviews, and other essential fundraising activities.

We'd Love to Hear From You!

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

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