Admin Assistant-Accounting

Job Summary

We are seeking an organized and detail-oriented Admin Assistant-Accounting for a direct hire opportunity in Martinez, CA. This role is ideal for an administrative professional with accounting support experience who enjoys keeping records accurate, supporting financial processes, and contributing to a smooth-running office environment.

The Admin Assistant-Accounting will support daily office operations while assisting with invoices, accounts payable, accounts receivable, expense tracking, data entry, and financial documentation. This is a great opportunity for someone who values accuracy, professionalism, teamwork, and a supportive office setting where strong organization and follow-through are appreciated.

This position offers the opportunity to work closely with internal teams, vendors, and clients while building on administrative and accounting skills in a stable professional services environment.

Key Responsibilities

- Provide daily administrative support, including answering phones, managing correspondence, filing, scanning, and maintaining electronic and physical records.
- Assist with accounting tasks such as invoice processing, accounts payable support, accounts receivable support, expense tracking, and basic bookkeeping activities.
- Enter, review, and maintain financial data related to invoices, payments, expenses, and accounting transactions.
- Reconcile records, verify transaction details, and help identify discrepancies for follow-up and resolution.
- Maintain organized financial files and supporting documentation for reporting, audits, and internal recordkeeping.
- Communicate professionally with vendors, clients, and internal departments regarding invoices, payments, documentation, and office needs.

Compensation and Benefits

- Pay range: $23.00 to $25.00 per hour.
- Employment type: Direct hire.
- Location: Martinez, CA.

Required Qualifications and Skills

- Support invoice processing, accounts payable, accounts receivable, expense tracking, and financial documentation.
- Maintain accurate administrative and accounting records through filing, scanning, data entry, and document organization.
- Prepare spreadsheets, financial summaries, and routine reports as needed.
- Communicate with vendors, clients, and internal teams to support accurate and timely accounting documentation.

- 3 to 5 years of relevant administrative support experience, including accounting-related responsibilities.
- Working knowledge of accounts payable, accounts receivable, invoicing, expense tracking, and basic bookkeeping principles.
- Proficiency with Microsoft Office, especially Excel, Outlook, and Word.
- Strong data entry, organization, filing, and recordkeeping skills.
- Excellent attention to detail and commitment to maintaining accurate financial information.
- Strong written and verbal communication skills.
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a professional office environment.
- Ability to handle confidential financial information with discretion and professionalism.

Preferred Qualifications

- Experience using accounting software or financial management systems.
- Prior experience supporting audit documentation, financial reporting, or reconciliation processes.
- Experience communicating with vendors and clients regarding invoices, payments, and account documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.


We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.