Payroll Coordinator

Job Summary:

The Payroll Coordinator is responsible for managing end-to-end, full cycle payroll processing in a high-volume healthcare environment without outsourcing payroll functions. This role ensures compliance with all applicable federal, state, and local laws and regulations, processes payroll for multiple shifts and job types, and collaborates closely with Human Resources, department managers, and employees to ensure accurate and timely payroll operations.

Responsibilities:

• Process full cycle payroll independently and efficiently in compliance with federal, state, and local regulations.
• Manage payroll for multiple shifts and job types within the organization.
• Ensure accurate preparation and distribution of paychecks and related payroll documentation.
• Collaborate with Human Resources staff, department managers, and employees to resolve payroll issues and answer payroll-related inquiries.
• Maintain payroll records and ensure data integrity in payroll systems.
• Prepare and submit required federal forms, including W-2 reporting.
• Utilize automated time and attendance systems to support payroll processing.
• Support audits and compliance activities related to payroll processing.

Required Skills & Certifications:

• High school diploma, GED, or equivalent.
• Minimum of 2 years of experience in employee payroll processing and reimbursements.
• Experience with full cycle payroll processing in an environment that does not outsource payroll.
• Knowledge of federal, state, and local payroll laws and regulations.
• Experience with PeopleSoft in a high-volume healthcare environment.
• Familiarity with federal Form W-2 reporting requirements.
• Experience with automated time and attendance systems; API experience is a plus.
• Workday experience is required.

Preferred Skills & Certifications:

• UKG payroll system experience.
• API integration knowledge for automated time and attendance systems.

Special Considerations:

• This is an on-site position requiring compliance with healthcare environment policies.
• Payroll processing includes multiple shifts and job types, requiring attention to detail and accuracy.
• Must adhere to all applicable federal, state, and local payroll regulations.

Scheduling:

• Standard work schedule: Monday through Friday, 8:30 AM to 5:00 PM (5x8 days).
• Assignment duration: 26 weeks.