Proposal Specialist

Job Description

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever-changing technological advancements available and learn how best to integrate “smart” solutions into the current landscape to make them a part of resilient and sustainable planning. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.

Job Responsibilities

Pennoni is seeking a talented Proposal/Marketing Specialist to work on our Corporate Communications team to support the firm’s technical and business development teams on priority pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.

In addition to proposals, this Proposal/Marketing Specialist will support marketing efforts from the Southeast Region in the promotion of the firm.

The Proposal/Marketing Specialist will:

• Be responsible for the management and preparation of creative, strategic, quality submissions presentations and qualification submissions - from the "go” decision to delivery to client.

• Attend site visits/pre-proposal conferences and kickoff meetings, as needed, as well as proposal debriefs.

• Demonstrate management, writing and editing skills, creativity and the ability to work with technical professionals on all levels.

• Be responsible for overall organization, management and preparation of complex submissions, including SF254/255/330s.

• Build consensus for strategy process.

• Provide input for pursuit strategy, Pennoni differentiators, teaming, projects, staff, production.

• Develop proposal schedule and submits to team.

• Contact subs and coordinate efforts.

• Tailor essential non-technical elements of submission.

• Direct and assist technical staff, as necessary, on the development of their respective sections.

• Provide proofreading/editing all parts of submissions.

• Create and incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal.

• Ensure adherence to brand guidelines.

• Manage production efforts, reproduction, packaging, delivery.

• Work with presenters on development and edits on slides for presentations (as necessary).

• Research and identify client websites for upcoming leads or clients Capital Program.

• Writing project descriptions and updating collateral information in Deltek Vantagepoint.

• Develop marketing collateral for various purposes.

• Support the development of content for thought leadership, blogposts, social media, and other external publications, by paying attention to local projects and gathering information from technical staff.

• Participate in the timely promotion of the firm on LinkedIn through personal postings and providing language to technical staff to do the same.

• Assist in opening projects in Deltek, as required.

Required Attributes:

• The ideal candidate will be currently or previously involved in the A/E/C industry with 5-8 years of experience.
• This person should be experienced in preparing responses to RFPs, working with technical staff to ensure deadlines are met, writing project summaries, customizing staff resumes, maintaining related databases, and coordinating information from subconsultants and clients.

Additional skills and knowledge include:

• Highly proficient with Microsoft Office Suite (Word, Excel).
• Experience with Adobe Creative Suite, specifically InDesign.
• Experience using CRM software, specifically Deltek Vantagepoint is a plus.
• Strong interpersonal skills and problem-solving solutions
• Ability to establish and meet deadlines.
• Ability to effectively manage time, multi-task, and pay close attention to details.
• Strong verbal and written communication skills and organizational skills.
• The ability to interview these experts and write a compelling narrative from the information they provide.
• Strong writing, proofreading, and editing skills.
• A good sense of aesthetics and design for the use of graphics for A/E/C marketing documents.
• Requires a high level of creativity, attention to detail, and project management skills.
• Self-motivated with the ability to work independently and as part of a team.

Why Work With Us?

At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career . We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.

Equal Opportunity Employer/Veterans/Disabled