Program Coordinator III

Department

website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information M-F Advertised Salary Commensurate with Experience Posting Date //6 Open until filled Yes Closing Date Proposed Starting Date //6 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@). USG Core Values Statement The University System of Georgia is comprised of our institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy .....

Additionally, USG supports Freedom of Expression as stated in Board Policy . Freedom of Expression and Academic Freedom. Position Information Classification Title Program Coordinator III FLSA Exempt FTE 1. Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

• A track record of progressive experience in higher education, public service, or complex program administration.
• A track record supporting large-scale or high-visibility programs, events, or training initiatives.
• A track record budgeting, reporting, and program evaluation.
• Familiarity with UGA/PSO systems and processes.

Position Summary The Program Coordinator serves as a central point of coordination for the multiple and high-visibility Office of the Vice President for Public Service and Outreach’s (OVPPSO) programs and strategic initiatives, including the New Faculty Tour, professional academies, staff professional development programs, PSO Annual Meeting, PSO awards and recognition efforts, faculty appointment and promotion processes, and special working groups. The position partners closely with senior OVPPSO leadership, faculty, and staff across Public Service and Outreach (PSO) units to plan, develop, and implement high-impact programs. Responsibilities include coordinating program logistics, developing training and educational materials, and managing and monitoring program budgets.

This position serves as a key liaison between OVPPSO leadership and campus stakeholders, facilitating cross-functional collaboration and ensuring programs are strategically aligned with institutional priorities. The role actively contributes to program planning, implementation, and continuous improvement to support effective and high-impact outcomes. The Program Coordinator operates in a dynamic, fast-paced environment, managing multiple initiatives simultaneously while maintaining a high level of organization and attention to detail. Limited travel is required to support program delivery.

This position also provides direct administrative and strategic support to the Associate Vice President for Public Service and Outreach. Knowledge, Skills, Abilities and/or Competencies

• Demonstrated ability to manage multiple complex programs simultaneously with strong attention to detail and deadlines.
• Demonstrated ability to apply best practices across multiple program areas.
• Strong analytical and problem-solving skills, with the ability to assess operational challenges and implement effective solutions.
• Proven ability to communicate clearly and professionally, both verbally and in writing
• Ability to both work independently and as part of larger teams.
• Ability to build and maintain effective working relationships with various stakeholders
• Advanced organizational, time management, and prioritization skills in a fast-paced environment.
• Strong written and verbal communication skills
• Exceptional attention to detail while managing multiple tasks and responsibilities.
• Proficient in Microsoft applications.
• Experience using emerging tools (e.g., AI applications) to enhance productivity and program delivery.
• Knowledge of PSO units and UGA and PSO reporting, registration, and financial systems.

Physical Demands

• Sit for extended periods of time.
• Lift and/or move up to pounds.
• Occasional travel to support program delivery.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Program Management and Coordination

• Manage and coordinate multiple complex PSO programs and initiatives from planning through execution and evaluation, ensuring all deliverables and operational requirements are met.
• Develop and implement program timelines, workflows, and tracking systems to support effective implementation, reporting, and continuous improvement of programs.
• Oversee all program logistics, including scheduling, registration, nominations, meeting coordination, materials preparation, and support event execution (in-person and virtual).
• Draft and manage program communications and prepare meeting and program materials.
• Manage and monitor program budgets and support financial and administrative processes, including procurement, travel, and reimbursements, ensuring compliance with university policies and effective use of resources.
• Develop and manage surveys, spreadsheets, and reporting tools to support data collection, analysis, and program evaluation.
• Build and maintain collaborative relationships across PSO units, academic colleges, and external partners to support program success and identify opportunities for collaboration.

Percentage of time Duties/Responsibilities Administrative Support

• Provide high-level administrative support to the Associate Vice President, including managing communications, scheduling, travel, and correspondence.
• Prepare briefing materials, reports, presentations, and meeting documentation.
• Support the development and execution of strategic initiatives, special projects, and working groups led by OVPPSO leadership.
• Assist in coordinating division-wide efforts such as annual meetings, recognition programs, and faculty processes.

Percentage of time

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Christina Allen-Wise Recruitment Contact Email callen@ Recruitment Contact Phone