Job Title: Administrative Assistant
Duration: 5 months + (Possible extension)
Req ID: 1543
Location: North Minneapolis Minnesota 55430
Description:
PURPOSE OF THE JOB
This position is responsible for providing administrative support the EHS team in the Minneapolis Asphalt and Roofing site.
JOB RESPONSIBILITIES
1. Document Management
o Sort, scan, and file historical safety documents in both physical and digital formats.
o Maintain organized and accessible filing systems for safety records.
o Ensure proper labeling and archiving of documents according to department standards.
2. Data Entry & Recordkeeping
o Accurately enter safety-related data into internal databases and tracking systems.
o Maintain up-to-date logs of safety incidents, training records, and compliance documentation.
o Perform routine audits of data for accuracy and completeness.
3. Document Creation & Formatting
o Create and format documents using provided templates (e.g., reports, checklists, training materials).
o Ensure consistency and professionalism in all safety documentation.
4. Organizational Skills
o Prioritize daily tasks and manage time effectively to meet deadlines.
o Maintain a clean and organized workspace and digital environment.
5. Collaboration & Communication
o Work closely with the Safety Coordinator and Safety Specialist to support departmental goals.
o Communicate effectively with team members and other departments as needed.
o Participate in safety meetings and contribute to team discussions.
6. Self-Directed Work
o Take initiative to complete tasks independently when appropriate.
o Identify opportunities for process improvements and bring them to the attention of the team.
7. General Administrative Support
o Answer phones, respond to emails, and handle routine correspondence.
o Schedule meetings, prepare agendas, and take meeting minutes when required.
o Order office supplies and maintain inventory for safety-related materials.
8. Confidentiality & Compliance
o Handle sensitive safety information with discretion and in compliance with company policies.
o Support the department in maintaining compliance with OSHA and other regulatory requirements.
JOB REQUIREMENTS
MINIMUM QUALIFICATIONS:
HS Diploma or Equivalent required.
Minimum of 2+ years of administrative experience.
Strong computer skills (Microsoft Office Suite, Excel, PowerPoint, Word, etc.)
Strong interpersonal, communication, and organizational skills
Ability to apply sound judgment and confidentiality
Strong professional skills and the aptitude to learn rapidly and continuously improve systems and processes
Must be highly flexible and capable of handling multiple projects and activities at one time
KNOWLEDGE, SKILLS & ABILITIES:
Ability to manage and organize large volumes of documents in both physical and digital formats
Strong attention to detail and accuracy in data entry and recordkeeping
Ability to work independently and proactively with minimal supervision and guidance
Good understanding of administrative processes and document control best practices
Strong computer skills, including proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Ability to maintain confidentiality and handle sensitive information with discretion
A take-charge attitude with respect to identifying and implementing process improvements
Strong interpersonal and communication skills for effective collaboration across teams
Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment
A willingness to pitch in and support team goals and departmental needs
An aptitude for learning new systems, tools, and procedures quickly
An organized, professional, and detail-oriented approach to administrative support
Ability to participate in safety meetings and contribute to team discussions constructively
A friendly and approachable demeanor with a customer-service mindset
Administrative Assistant • Minneapolis, Minnesota, United States
Job DescriptionJob DescriptionThe Remote Administrative Assistant will provide essential administrative support to ensure the smooth operation of daily business activities.This position requires st... Show more
Travel Physical Therapist Assistant Opportunity.Make a real difference as a travel Physical Therapist Assistant in Burnsville, MN working in a skilled nursing facility.You will work with patients r... Show more
We want you to join our team as an Assistant Manager.If you have the desire to be challenged, work in a fast-paced, fun environment and create a career in management look no further.As an assistan... Show more
Hourly Location P7600 Job Type Part-time Job Number REQ01184 Division Minneapolis Park & Recreation Board Department Minneapolis Park & Recreation Board Opening Date 02/24/2026 Summary MPRB... Show more
Job Posting Title Admin Assistant and Leasing Support Job Description Pay:$25 - $28 DOE Location:New Hope, Minnesota/onsite only position - Bass Lake Apartments Schedule:Monday - Friday 8:30 am - 5... Show more
Job SummaryWe are a growing CPA firm seeking a Full-Time Front Desk & Administrative Assistant to support both our front desk operations and internal administrative needs.This position is split... Show more
At Summit Orthopedics, we recognize the significance each member of the Summit Family has as they impact one another and our patients on a daily basis.Be part of a patient-first environment that li... Show more
Document And Post-Close Administrator.Compeer Financial is a member-owned cooperative located in Illinois, Minnesota and Wisconsin.We bring together team members with a variety of backgrounds and e... Show more
JobID:5984 Position Type:Support Staff/Clerical Date Posted:3/13/2026 Location:Lake Marion Elementary School Date Available:04/06/2026 Closing Date:Open until filled Non-Licensed Position Lake Mari... Show more
Adecco - JobID :US_EN_99_027406_2470131 Administrative Assistant / Receptionist As an Assistant at Adecco, you'll :Provide administrative support by managing schedules, emails, and phone calls; Ass... Show more
The assistant manager role provides a training ground for restaurant management.As your leadership responsibilities expand, you will see how your influence impacts the business and your team’s succ... Show more
Taco John's International is looking to hire a.Do you have excellent communication skills? Are you experienced in the food service industry? Would you like to work for a company that has a.We prov... Show more
Bank, we're on a journey to do our best.Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.We b... Show more
Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more
This position oversees all aspects of running a retail/food location.Hiring, training, scheduling of 20-60 coworkers.Must be willing to work in the kitchen.Great people skills, ability to resolve c... Show more
Tasks PROFILE:Typical tasks for this position include (but are not limited to) the following:Operate telephone switchboard to answer, screen and forward calls, providing information, taking message... Show more
Job Title :Remote Personal Administrative Assistant / Executive AssistantAbout Prodeo AcademyProdeo Academy is a growing network of public charter schools with a mission to close the opportunity ga... Show more
We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your f... Show more
Bachelor's Degree Required to Apply Katapult Network is designed to help college graduates with zero to two years of professional experience find their next professional career opportunity.We focus... Show more
We are hiring somebody who is ready to dominate the sales sector.As an AT&T Wireless Assistant, you will be the go-to expert for local businesses looking to mobilize their workforce with the la... Show more
