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Beacon Hill
Corporate Legal SecretaryBeacon Hill • Miami, Florida
Corporate Legal Secretary

Corporate Legal Secretary

Beacon Hill • Miami, Florida
30+ days ago
Job type
  • Full-time
Job description

Responsibilities

  • Format, type and proof complex legal documents using CompareRite or other redlining applications
  • Manage internal and client deadlines
  • Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources
  • Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage
  • Prepare new business records, engagement letters
  • Input and edit attorney's time and review pre-bills
  • Schedule meetings and make travel arrangements
  • Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail
  • Reconcile expense reimbursements; process check and petty cash requests
  • Maintain attorney's calendars; schedule inside and outside meetings; reserve conference rooms; order food and/or refreshments

Qualifications

  • Minimum of 3 years of legal secretarial experience in Corporate
  • Must have excellent proofreading, document formatting and redlining skills
  • Must pay close attention to detail and be extremely organized
  • Excellent written and oral communication skills
  • High degree of initiative and ability to plan, prioritize and manage multiple tasks
  • Must be punctual and reliable
  • Ability to work in a fast paced team environment
  • Flexibility to work overtime
  • Microsoft Office knowledge with Excel, Outlook and advance knowledge of Word functions
  • Familiarity with using an electronic document management system, such as I-Manage
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Corporate Legal Secretary • Miami, Florida

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