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City of Tallahassee
Administrative Specialist ICity of Tallahassee • Tallahassee, Florida
Administrative Specialist I

Administrative Specialist I

City of Tallahassee • Tallahassee, Florida
30+ days ago
Salary
$20.84–$56.54 hourly
Job type
  • Full-time
Job description

About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City’s mission is to be the national leader in the delivery of public service.

The City of Tallahassee’s workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Deadline (Open Until Filled)

Open until filled.

Department Name

Underground Utilities & Public Infrastructure

Job Specifications

Major Function:

We’re looking for a motivated and detail-oriented Administrative Specialist I to support the Water Utilities Engineering Section. In this role, you’ll be at the heart of our operations—helping projects move forward and ensuring our team has the support they need to succeed.

You’ll manage a variety of responsibilities, from procurement, payments, and contract processing to recruitment coordination, staff communications, and day-to-day administrative support. Your work will play a vital role in the success of our engineering projects and the essential services we provide to the community.

What You’ll Do:

  • Provide administrative support through scheduling, travel coordination, document management, and daily office operations.
  • Review and process payments, invoices, change orders, and procurement activities to ensure accuracy and compliance.
  • Manage payroll and personnel processes, including timekeeping, recruitment, onboarding, evaluations, and training support.
  • Serve as essential personnel during emergencies, assisting with response efforts that support community resilience.

For the complete job specification, listing essential duties and desirable qualifications, go to

Minimum Training & Experience

  • Bachelor’s degree in business, public administration, or a related field;

OR

  • High school diploma or GED and four years of staff or administrative experience.

Salary Range

$20.8354 to $56.5383/hourly. Hiring rate generally will not exceed $28.8234/hour

Driver's License Requirements

At the department director's discretion, a valid Class E State driver’s license may be required for any of the designated positions allocated to this class.

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Administrative Specialist I • Tallahassee, Florida

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