Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects. Key responsibilities include interacting with our clients, our Associates, and our internal team members.
Responsibilities:
· Develop strong interpersonal relationships with external and internal customers
· Coordinate and document meetings, and follow through with deliverables
· Prepare PowerPoint presentation materials for internal and external meetings
· Monitor project status, project schedules, and budgets when necessary
· Prepare, organize, and distribute project-related items to project stakeholders
· Resolve any urgent project-related issues and be involved in company/client projects
· Report and escalate to management any administrative/project issues when necessary
Position Requirements:
· Bachelor’s degree
· Bilingual skills (English and Spanish); fluency in English is a must!
· Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm
· Excellent written and verbal communication skills
· Strong time management skill
· Strong working knowledge of Microsoft Office tools, cloud-based software, and/or project management tools
· Solid organizational skills with attention to detail and multitasking abilities
Ideal Candidate:
· Has an unwavering customer service orientation to internal and external customers
· Is courteous and respectful to others under all circumstances and maintains a flexible approach/demeanor
· Dependable and reliable, especially during tackling urgent situations
· A self-starter who takes ownership and pride in work; a go-getter
· Completes tasks and projects with minimal supervision
· Effectively communicates with project stakeholders (internal and external clients, contractors, clients of our clients)
Administrative/Executive Assistant • Tampa, FL, US
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