Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination.
Manage and coordinate schedules for assigned personnel
Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
Review and edit outgoing materials for accuracy and clarity
Create and maintain project and activity files
Prepare project setup information and billing profiles
Maintain records of engineer licensure, training, and certifications
Draft PowerPoint presentations for client meetings
Prepare agendas and meeting notes for staff and in-house meetings
Maintain client information and assist with client communications
Assist with billing, invoice review, and project expenditure tracking
Maintain laboratory test logs and transfer data to accounting
Serve as backup for answering phones and receptionist duties
Provide backup support for ordering and tracking office supplies
Assist with planning company events
Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures
Actively participate in safety meetings, toolbox talks, and safety initiatives
Perform other duties as assigned
High School diploma or equivalent required; Associate's degree in a relevant field preferred
3–5 years of administrative experience in a professional office environment
Valid driver's license
Strong written and verbal communication skills
Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred
Willingness to work flexible schedules and overtime as needed
Ability to work on-site in a heavy construction setting
Flexibility and willingness to travel when needed
Ability to sit for extended periods and operate office equipment
Ability to stoop, bend, and file documents
Effective verbal and written communication skills
Ability to safely operate a motor vehicle
Ability to lift and carry up to 25 lbs
Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients.
Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.
Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.
Administrative Assistant • El Paso, TX, USA
As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.Duties and responsibilities can change... Show more
HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing... Show more
Resident Assistant Job Duties: Assists residents with transition to university and residence hall life.En... Show more
Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling o... Show more
Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, ema... Show more
Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling o... Show more
HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and inte... Show more
Administration/Virtual Assistant Job Duties: As a Virtual Assistant, you will perform various administrative tasks, includin... Show more
The following are the minimum requirements to be considered for this position:.Must have at least one year of experience working within an office setting and experience with basic office duties.Mus... Show more
As a Mailroom Assistant, you will be responsible for managing mailroom operations and shipping tasks, including: sort and distribute incoming mail.Duties and responsibilities can change depending o... Show more
We’re looking for a Library Assistant to maintain accurate records and documentation, follow safety procedures and company policies, and respond promptly to inquiries and resolve basic issues.Other... Show more
Make an impact in the role of Government Clerk to respond promptly to inquiries and resolve basic issues, maintain accurate records and documentation, and support the preparation and delivery of go... Show more
As a Grocery Checkout Assistant, you will be responsible for supporting store operations and assisting customers, including: stock shelves and maintain product displays.Duties and responsibilities ... Show more
Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling o... Show more
We have an opening for a talented Kelly Services Administrative Assistant to perform daily responsibilities with dedication.Provide excellent interactions with customers and colleagues.Ensure compl... Show more
Responsibilities Supporting day-to-day operations by performing administrative tasks for manager, department, or team.Developing and maintaining customer-focused relationships with all stakeholders... Show more
Research Assistant Job Duties: Generates hypotheses and designs and performs experiments to test ... Show more
As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.Duties and responsibilities can change depend... Show more
We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your f... Show more
We're currently looking for individuals across the country to take part in remote paid market research, including online focus groups, product trials, and consumer studies.Earn up to $750 a week in... Show more
