Document Control

5th HQ -

We are seeking a detail-oriented and organized Document Control Specialist to support our international registration and compliance processes. This role plays a key part in managing regulatory documentation, ensuring timely submissions, and maintaining compliance with international customer requirements. The ideal candidate will be bilingual (English/Spanish), have strong administrative and communication skills, and thrive in a fast-paced environment.

Location: Miramar, FL
Schedule: Monday to Friday, 8:30 AM – 5:00 PM
Compensation: $19–$22 per hour (based on experience)

Qualifications

• Bachelor’s degree preferred.

• 1–3 years of experience in document control, regulatory, or administrative support roles (preferred).

• Bilingual in English and Spanish (required).

• Proficient in Microsoft Word and Excel with strong computer and data entry skills.

• Excellent communication and customer service skills.

• Highly detail-oriented and organized with the ability to manage multiple tasks and deadlines.

Key Responsibilities

• Prepare and compile documentation for international customer product dossiers in accordance with registration requirements.

• Organize and ship documentation and product samples required for regulatory registration.

• Request regulatory documents from U.S. government agencies, including FDA certificates, Free Sale Certificates, GMP documentation (Department of Agriculture), and BSE/Veterinary Certificates (USDA).

• Submit documents for authentication with the Secretary of State and embassies as needed.

• Enter and maintain accurate customer and product information in internal and external databases.

• Track and manage all outgoing documents and product samples, ensuring proper filing and up-to-date recordkeeping.

• Maintain logs of product registrations, registration history, customer requirements by country, and related expenses.

• Communicate directly with customers and internal sales teams to provide updates and ensure all registration needs are met.

• Suggest improvements to SOPs and workflows when applicable.

• Perform additional administrative duties as assigned by the supervisor.