We are looking for a responsible Executive Secretary who will assist our company's high-ranking officials. You will have to contribute to the efficiency of business processes by overseeing all assigned administrative duties. Your responsibilities will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.
A successful candidate should be a quick professional with great time-management and multitasking abilities. We also expect you to have diligence and competence as well as decent experience in managerial activities.
Perform planning of appointments, board meetings, conferences etc.
Support executives with maintaining their agenda, attend events and keep minutes
Manage all outgoing or incoming correspondence including e-mail, letters, packages etc.
Receive phone calls and redirect them if needed
Help executives with travel arrangements
Organize invoices or financial statements and monitor bookkeeping activities
Manage electronic and paper records ensuring information is organized and easily accessible
Manage confidential documents ensuring they remain secure
Manage office supplies and interact with suppliers
Perform research and prepare presentations and reports about the results
1+ years' experience of working on a Executive Secretary or other related position
Profound experience with office management and basic accounting procedures
Good practical experience with MS Office and ERP software
Good knowledge of basic research methods and reporting techniques
Strong organizational and time-management skills
Excellent communication and negotiation abilities
Responsibility and confidentiality
Has reliable transportation
Bilingual Executive Assistant • San Diego, California, United States
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