Project Coordinator

Project Coordinator-(3295072)

Description

About us: A division within the Department of Emergency Medicine, the Center for Disaster Medicine (CDM) () houses numerous grant-funded programs that focus on Disaster Medicine, Healthcare Preparedness and Emergency Management, and High Consequence Infectious Diseases. This role will support the Regional Emerging Special Pathogens Treatment Center (RESPTC) for New England. The CDM team is comprised of interdisciplinary subject matter experts, including national and international experts in their fields, leading the development of preparedness programs and resources to meet current and future healthcare challenges.

About you: You are an experienced project or program coordinator with a strong interest in emergency preparedness or high consequence infectious diseases. You possess strong organizational skills,project management skills, and a desire to be part of a high-functioning and fast-paced team that is a national leader in healthcare preparedness. You have strong communication and interpersonal skills. You’re a quick study and willing to join a team growing through change.

About the Work: Under the direction of the Senior Program Manager for the RESPTC, the Program Coordinator will support numerous internal and external initiatives including meeting management and facilitation, stakeholder engagement through the drafting and dissemination of internal and external newsletters, enhance preparedness initiatives through equipment maintenance and training and exercise support. Significant opportunities for growth exist.

Program Coordination Responsibilities

·Develop and maintain a file system and organizational structure for program work

·Support program meetings from preparation through follow-up

·Collaborate with other members of the program team to maintain program and project plans

·Collaborate with other members of the program team to ensure the successful development and delivery of materials to support stakeholder engagement, such as newsletters

·Create polished materials ready for professional presentation

·Contribute to the development and revision of program policies, procedures, and toolkits

·Attends all relevant meetings; contributes ideas, and follows up on action items

·Escalates identified delays and/or challenges to RESPTC leadership

·Contributes to program reports, as assigned

RESPTC Preparedness Initiatives

·With support, assumes responsibility for the administrative management of the Learning Management System (LMS) including:

oOrganizing content on the LMS

oTracking and reporting end user engagement with the LMS

·Provides administrative support, with increasing independence, for the planning of RESPTC training activities across New England

·Assumes responsibility for all assigned projects simultaneously

·Collaborates with RESPTC leadership to ensure that necessary supplies and technology are available to support activation, training and exercises.

·Supports the maintenance of training supplies and associated gear, including activation gear, for the RESPTC.

Qualifications

·Excellent written and oral communication skills

·Strong interpersonal skills, consensus building skills

·Familiarity with project management/task tracking software, such as Smartsheet

·Professional maturity

·Ability to work with a diverse group of stakeholders

·Completion of ICS/NIMS 100, 200, before or upon hire.

·Experience with Microsoft Office applications including Word, Powerpoint, Teams, and Excel

·Ability and interest in learning new software applications, such as a Learning Management System

Education- Bachelor's Degree required

Experience- 1-3 years of related experience required

This position will be hybrid in nature and the incumbent will work with their supervisor to establish a final schedule; however, candidates should anticipate being on campus 3 days per week. May be required to attend meetings outside of regularly scheduled hours. Occasional local or regional travel may be required.

Primary Location

:MA-Boston-MGH Main Campus

Work Locations

:MGH Main Campus55 Fruit StreetBoston02114

Job

:Professional/Managerial

Organization

:Massachusetts General Hospital(MGH)

Schedule

:Full-timeStandard Hours:40

Shift

:Day Job

Employee Status

:RegularRecruiting Department:MGH Emergency Dept

Job Posting

:Jun 21, 2024