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Portsmouth Public Schools
Compliance Associate IIIPortsmouth Public Schools • Portsmouth, VA, US
Compliance Associate III

Compliance Associate III

Portsmouth Public Schools • Portsmouth, VA, US
30+ days ago
Job type
  • Permanent
Job description
Job Description

POSITION TITLE : COMPLIANCE ASSOCIATE III REPORTS TO: COMPLIANCE OFFICER

OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 107

JOB SUMMARY:

Receives and routes incoming telephone calls to the Central Administration Office of the School Board and provides assistance to visitors; performs responsible clerical work; does related work as required. Work is performed under the regular supervision of Human Resources Specialists.

ESSENTIAL DUTIES:

  • Enters transactions into the MUNIS system;
  • Answers applicant questions;
  • Point of contact for substitute management system;
  • Operates standard office and personal computer equipment;
  • Conducts new hire pre-boarding and on-boarding ;
  • Performs general office duties under the direction of the Specialist;
  • Directs concerns to the appropriate individuals or offices by following the Chain of Command policy;
  • Provides employees with forms needed to transact business at the Central Office;
  • Maintains permanent record cards;
  • Maintains and updates filing system as needed;
  • Assists with recruitment registration and scheduling;
  • Assists with annual programs, such as Teacher of the Year Banquet, Retirement Banquet and United Way
  • Notifies building maintenance when necessary;
  • Receives and records accurate messages, ensuring that messages of a critical nature are forwarded in a timely manner;
  • Serves as backup Receptionist by greeting visitors and referring to the appropriate person;
  • Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience. Human Resources experience preferred.

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Compliance Associate III • Portsmouth, VA, US

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