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EXECUTIVE PERSONNEL SERVICES INC
Administrative AssistantEXECUTIVE PERSONNEL SERVICES INC • Charlottesville, VA
Administrative Assistant

Administrative Assistant

EXECUTIVE PERSONNEL SERVICES INC • Charlottesville, VA
30+ days ago
Salary
$12.00 hourly
Job type
  • Temporary
Job description

Administrative Assistant

We need a skilledadministrative person to answer phones, process contracts, apply payments,print materials, etc. to be used for a funeral services provider.

This is a very busy, fast-paced funeral home with a large staff with severalmoving parts. Must have the ability to learn and adapt quickly and work in afast-paced environment. Computer skills are a must. Internal systems will be trainedand taught.

JOB RESPONSIBILITIES

  • Schedules meetings.
  • Makes travel arrangements.
  • Plans events
  • Completes management expense reports.
  • Responds to inquiries in writing and or verbally.
  • Pulls monthly reports.
  • Enters contract details into information system and maintains other related documents.
  • Orders and checks memorial to ensure accuracy.
  • Processes annual funeral home and cemetery license renewals
  • Codes and scans invoices
  • Processes accounts payable and other accounting support transactions.
  • Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team member.
  • Schedules call-in appointments for Sales
  • Files and maintains customer information.
  • Maintains office and facility supplies as well as fax machines, copiers and network printers.
  • Prepares daily schedules.
  • Administers HR processes including new hire paperwork, background checks and bonus processing.
  • Maintains processes to ensure compliance with policies and procedures including SOX administration and audit.
  • Trains others on policies, procedures and new company initiatives.
  • Maintains a friendly attitude offering assistance and guidance to all persons entering the location.

MINIMUM REQUIREMENTS

Education

  • High school diploma or equivalent Experience
  • 3 years of experience working in a customer-focused and fast-paced professional environment.

Knowledge, Skills and Abilities

  • Must have advanced computer, internet and word processing
  • Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
  • Ability to handle confidential and sensitive information with discretion.
  • Effective communication skills, both orally and in writing
  • High level of compassion and integrity
  • Ability to follow instructions and work with minimal supervision.
EXECUTIVE PERSONNEL SERVICES INC is an EEO employer - M/F/Vets/Disabled View all jobs at this company
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Administrative Assistant • Charlottesville, VA

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