Facility coordinator serp_jobs.h1.location_city

Facilities Coordinator

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves : As a Facilities Coordinator, you'll provide comprehensive support to Site and / or Facility Managers in a Life Science high-end controlled environment. Your role encompasses operational support across maintenance and operations, accounting and finance, vendor oversight, equipment and supplies management, and occupancy services. You'll be instrumental in developing and maintaining client relationships while ensuring exceptional service levels are consistently achieved. This position requires managing complex facility operations within the stringent requirements of a Life Science environment, where precision, compliance, and safety are paramount. You'll serve as a key liaison between various stakeholders including vendors, facilities staff, finance teams, and clients to ensure seamless coordination and execution of all facility-related activities.

What your day-to-day will look like

• Conduct daily walkthroughs to ensure clean, organized, and compliant office environments
• Respond to work orders promptly while maintaining KPI compliance and exceptional customer service
• Escort contractors and site visitors as necessary to accomplish site objectives and comply with site policies.
• Schedule and manage repairs, maintenance, minor works, and work requests, tracking them to completion
• Lead vendor procurement processes and serve as primary site contact for permitting and escorting
• Initiate procurement processes for third-party vendor needs by developing and delivering purchase orders
• Coordinate with Finance team to ensure timely accruals and invoice processing
• Maintain accurate records and official documentation, including website updates
• Oversee parts inventory management including ordering, monitoring usage, and conducting evaluations
• Provide oversight support for the critical spares inventory and kitting functions for timely execution of maintenance and repair work.
• Actively use CMMS to perform routine duties and provide training to others with scheduling and documentation of work.
• Act as back up to the CMMS Admin, actively participating in Planning & Scheduling activities.
• Update and maintain emergency response plans and after-hours emergency procedures
• Conduct site inspections to ensure building procedures and performance measures are maintained
• Support moves and reconfigurations as required
• Manage building access passes and provide safety and security support

Required Qualifications

Preferred Qualifications

Location : San Diego, CA

Work Schedule : 8am 4 : 30pm M-F

Estimated compensation for this position : 59,400.00 82,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location : On-site San Diego, CA

Job Tags : Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.