Program coordinator Jobs in College Station, TX

Job Description

This dynamic position offers the opportunity to play an integral role in the smooth operation and success of the Department of Agricultural Leadership, Education, and Communications through a combination of administrative, event planning, and communications responsibilities. The role involves maintaining general office functions, supporting student workers, and coordinating safety and technology trainings to ensure a productive and secure work environment. As a key liaison for the Advancement Board and Former Students, this position facilitates professional communication, organizes virtual meetings, and supports departmental events such as “Lunch and Learns,” board activities, and appreciation banquets. With a strong focus on organization and creativity, the position contributes to marketing and communications efforts by managing social media, designing newsletters and digital materials, and crafting engaging internal announcements. This multifaceted role is ideal for a proactive, detail-oriented individual who enjoys teamwork, event coordination, and bringing innovative ideas to departmental operations.

General Office Maintenance

• Assist with overseeing student worker(s)

• Arrange/host safety and technology trainings

Advancement Board Assistant Director & Former Students Correspondence

• Communication

• Host Virtual committee meetings

• Record minutes for all meeting

• Coordinate Industry “Lunch and Learns” while on campus

• Communicate with President and Vice President

• Save the Date/Invitation

• Catering & Room Reservations

• Hotel room block

• Spouse/Board Activities

• Write thank you notes for department donors

• Design a quarterly newsletter for distribution

Event Planning

• Assist senior staff in event planning for seminars, faculty meetings, DH meetings, etc.

• Schedule hotels/conference space for meetings/events

• Departmental event planning

• Assist senior staff in facilitating a department awards banquet

• Retirement event planning

• Support search committee chairpersons

Marketing/Communications

• Serve as the administrative liaison between the department and AgriLife Marketing and Communications and Digital Education

• Maintain the internal update departmental announcement scroll

• Oversee the departmental social media and webpage. Design creative ideas that attracts viewership.

• Develop and distribute faculty and staff special announcements (e.g., birthdays, holiday greetings, special invitations)

• Graphic design of departmental PPT templates, stationary, conference posters, office décor, etc.

Other duties as required.

Required Education and Experience:
-Bachelor’s degree or equivalent combination of education and experience.
-Two years of related experience.

Required Knowledge, Skills and Abilities:
-Working knowledge of the Microsoft Office Suite to include MS Word, MS Excel, MS Outlook

-Working knowledge of Google apps

-Working knowledge of Microsoft Teams

-Good verbal and written communication skills

-Familiarity in coordinating and facilitating virtual conferences and meetings

-Basic understanding in multiple social media platforms: LinkedIn, Facebook, Instagram, Twitter

-Creativity, Time Management, Teamwork, Flexibility

Preferred Knowledge, Skills and Abilities:

-Design, content curation, and editing skills

-Working knowledge of Adobe Pro

-Working knowledge of Canva

-Working knowledge of ADOBE Creative Cloud Products such as Photoshop, InDesign, and Illustrator

-Working knowledge of WordPress

-Social media strategy development

-Social media algorithm knowledge

Please submit with application a cover letter, resume, and at least 3 professional references.