Program h1.location_city

Essential Job Functions

• Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
• Graduate Medical Education Support
Assists the Program Director in various professional capacities on a daily basis. Works with minimal supervision. Takes appropriate action during his/her presence and absence utilizing initiative and judgment to ensure all matters requiring attention are addressed promptly and effectively or are brought to his/her attention.
Documents and maintains files designed to ensure continued accreditation by the Accreditation Council for Graduate Medical Education (ACGME), with established education guidelines, national and state standards, and other regulatory requirements and Billings Clinic Medical Staff Bylaws, policies and procedures.
Develops, plans, implements and evaluates the residency program at Billings Clinic to ensure continued reaccreditation. Assists the Program Director with preparations and readiness for accreditation site reviews.
Participates in faculty and resident committees. core
Serves as a primary point of contact for physicians, faculty, residents and the general public regarding information about the Residency program and activities. Interacts with peers at regional and national level.
Provides administrative/clerical support for the Residency program. Composes, drafts, and prepares correspondence, memorandums, and reports. Performs data gathering and analysis for coordination of various projects requiring independent judgment with minimal supervision.
Participates in research for available grants and/or alternative funding resources that can be utilized for financial support of the internal medicine Residency programs.
Participates in the development of the public relations and marketing plans related to the program.
• Budget and Finance
Conducts periodic program analysis to include annual financial budget and assists in planning for next fiscal year needs.
Tracks and monitors all program expenditures and ensures adherence to established budgetary guidelines. Reviews and approves all related invoices for payment.
• Scheduling
Responsible for all aspects of the Residency program to include coordination of schedules necessary for the daily operation of the Residency program.
Assists the Program Director to assure appropriate coverage of services.
Prepares and publishes monthly schedule and coordinate updates when rotation changes occur.
Coordinates logistics for conferences/residency related committees to include facility coordination, catering, lodging, A/V equipment, etc. and oversees all operations on the day of the meeting.
Assists residents and faculty with preparation of handouts and other teaching materials.
Coordinates special projects and/or programs for the Program Director and other teaching faculty.
• Records and Statistics
Coordinates systematic collection and reporting of relative regulatory and accreditation requirements. Ensures adherence to the guidelines and policies of the ACGME accrediting agency and all other awarding agencies, academies and organizations and established educational guidelines, national and state standards and/or other regulatory requirements and Billings Clinic Medical Staff Bylaws, policies and procedures.
Maintain and monitor resident and faculty evaluations.
• Recruitment – Credentials – Orientation -Graduation
Coordinates the yearly recruitment process by screening applicants based on program guidelines, prepare rank and order listings, schedule interviews, prepares marketing materials and brochures.
Coordinates with Medical Staffing Office to ensure all resident credentials and licenses comply with national and state standards and/or other regulatory requirements and Billings Clinic Medical Staff Bylaws, policies and procedures.
Provides support and assistance to residents including licensing and certifications, preparation and filing of loan deferment forms, assisting in the application process to professional associations and other general employment related issues
Manages all aspects of the resident orientation process by working closely with other internal departments to ensure all required processes are completed. (i.e., Human Resources, Medical Staffing Office, Professional Development, Quality Resources, etc.)
• Develops, updates and maintains the Residency program information on the web page.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements. Maintains current knowledge of continuing medical education activities, initiatives and resources.
• Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
• Performs other duties as assigned or needed to meet the needs of the department/organization.

Minimum Qualifications
Education
• Minimum 4 Year / Bachelors Degree

• Bachelors degree in a related field preferred

Experience
• Experience in education, healthcare, medical education and/or program development/coordination a plus
• Web page development experience a plus

Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered. Employees that require a licensed or certification must be properly licensed/certified and the licensure/certification must be in good standing.