Proposal coordinator Jobs in Tempe, AZ

Water Engineering Firm Opportunity

Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.

We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.

Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.

This opportunity is a hybrid position. Qualified candidates must be able to commute into our Phoenix office at least two days per week.

Responsibilities

• Administration of recruiting programs internship program, outreach events, college recruiting events, and candidate relationship management (CXM)
• Post approved positions on Carollo Careers page through applicant tracking system (ATS)
• Audit current job openings to ensure consistency, uniformity, and accuracy
• Assist in coordinating interviews, including scheduling, making travel arrangements, and conducting reference checks, including following up with hiring managers to obtain interview notes and candidate feedback to document in ATS
• Generate offer letters, repayment agreements, and teleworker agreements, when necessary, using offer letter templates and terms of offer information provided by the hiring manager and/or recruiter
• Audit filled positions within applicant tracking system to ensure that each candidate receives an appropriate disposition code for each job posting at the end of the recruitment cycle and that each candidate has been moved to the appropriate hiring stage
• Track offers that have been extended, ensuring enough time is allotted to prepare for onboarding and arrival of IT equipment
• Support members of the recruiting team as needed

Qualifications

• Excellent interpersonal, communication, and organizational skills
• Bachelor's degree or equivalent years of experience
• 1-3 years of recruiting experience
• Attention to detail and time management
• Strong client service orientation
• Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook
• Proficiency using an applicant tracking system (ATS)

Preferred Qualifications

• Experience with iCIMS

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free caregiver support, travel assistance, counseling services, discount programs, and a lifestyle reimbursement account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.