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Virtual assistant Jobs in Pasadena, CA

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Virtual assistant • pasadena ca

Last updated: 1 hour ago

Virtual Receptionist / Patient Care Coordinator

BoogieteamLos Angeles, CA, USA
Remote
Full-time +1
Quick Apply

A rapidly growing medical spa and aesthetics group is looking for a warm, professional, and highly organized.After-Hours Virtual Receptionist / Patient Care Coordinator.In this role, you will be th... Show more

Virtual Sales Representative - Sleep - Remote

EVERSANALos Angeles, California, United States
Remote
Full-time

Remote-based Virtual Sales Representative (VSR) - Sleep.EVERSANA client partnership by meeting and exceeding assigned territory sales goal.Our VSR will establish working relationships with assigned... Show more

Virtual Director of Sales - West, AI DLP, cybersecurity

Planet Green SearchLos Angeles, CA, United States
Full-time

Virtual Director Of Sales - West, AI DLP, Cybersecurity.Our client is the first-ever data security platform that puts data loss prevention (DLP) and insider risk management (IRM) programs on autopi... Show more

Virtual Primary Therapist

Evolve Treatment CentersLos Angeles, CA, US
$70,000.00–$80,000.00 yearly
Full-time
Quick Apply

Evolve Treatment Centers is looking for a Full-Time Primary Therapist to join our remote Virtual Outpatient program!.Our company provides the highest caliber of outpatient treatment to adolescents ... Show more

Virtual Design Construction Manager

PCL ConstructionGlendale, CA, US
Full-time

The future you want is within reach.At PCL Construction Services, Inc.PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities.We are 100% employe... Show more

Administration/ Virtual Assistant

TradeJobsWorkForce90032 Los Angeles, CA, US
Full-time

Administration/Virtual Assistant Job Duties: As a Virtual Assistant, you will perform various administrative tasks, includin... Show more

 • Promoted

Virtual Primary Care Physician

Firefly HealthLos Angeles, CA, US
Remote
Full-time
Quick Apply

Firefly Health is building a revolutionary new type of comprehensive health "care and coverage,” powered by a relationship-driven care team, a trusted virtual and in-person clinical network, and ou... Show more

Virtual Assistant - client services & operations

Traveling with MichLos Angeles, California, United States
$25,000.00–$45,000.00 yearly
Remote
Part-time
Quick Apply

Virtual Assistant – Client Services & Operations.Traveling With Mich is a growing client-focused service company dedicated to helping individuals create memorable experiences through personaliz... Show more

Statewide Virtual Training and Apprenticeship Program (SoCal)

HealthRIGHT 360Los Angeles, CA, United States
Part-time

HealthRIGHT 360 Training and Apprenticeship Program.HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that i... Show more

Virtual CRA Info Session - 11.4.2026 (Clinical Research Coordinator Experience)

MedpaceLos Angeles, CA, United States
Full-time

Clinical Research Associate Opportunities.Medpace is hosting a virtual networking event to highlight exciting Clinical Research Associate opportunities.We are seeking qualified Clinical Research Co... Show more

Virtual Administrative Assistant

TradeJobsWorkforce90026 Los Angeles, CA, US
Full-time

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.Duties and responsibilities can change... Show more

 • Promoted

Virtual Training Representative

UpdatePromiseLos Angeles, CA, United States
Full-time

UpdatePromise does more than create industry changing products.It is a place to explore potential, obliterate boundaries and push out the edges of what can be.The company looks for people who can g... Show more

Virtual Moderate/Severe SPED Educator (CA Certified)

FullmindLos Angeles, CA, US
$36.00–$40.00 hourly
Remote
Full-time
Quick Apply

Fully remote, 1099 contract opportunity.Hours vary throughout the day and week.Valid California Mild to Moderate or Moderate to Severe Support Needs certification is required.Must be authorized to ... Show more

Virtual Recruiter

Elite Enterprise ResourcesLos Angeles, CA, United States
Full-time

We are expanding rapidly and in search of experienced recruiters who are ready to hit the ground running.Must understand the world of headhunters or contingency recruitment.In this role you will ha... Show more

Assistant Waiter - Virtual Job Fair @ Norwegian Cruise Line

Norwegian Cruise LineCalifornia, Los Angeles
$3,000.00–$3,730.00 monthly
Permanent

INTERESTED TO EXPLORE A CAREER AT SEA?.This could be your lucky day! We invite you to read more about exciting shipboard opportunities on board M/S Pride of America, sailing year-round in Hawaii!.I... Show more

Virtual Design Construction Manager

PCL Construction Services, Inc.Glendale, CA, US
$127,000.00 yearly
Full-time

Ensures multidiscipline construction models are current and modeling standards are being adhered to, to meet construction needs.Manages integrated construction resource allocation at the district l... Show more

Trivia / Games - Virtual Host

Paint NiteLos Angeles, CA, United States
$25.00 hourly
Full-time

In these unprecedented times, we are looking for ways to connect.By becoming a virtual host you can fill that need while sharing your special talent and making an income.This is an opportunity to i... Show more

Manager, Virtual Construction - Hydronics

ACCO Engineered SystemsPasadena, CA, United States
Full-time

Under the direction of the Operations Manager, will provide vision, oversight, direction, and leadership to the Hydronic Virtual Construction team through shared vision and clear communication that... Show more

Medical Assistant / Medical Assistant Medical Assistant

Ardor Health SolutionsPasadena, CA, United States
Full-time

Estimated payment breakdown $1,179. Show more

 • New!

Executive Virtual Assistant (Remote)

Azure Spice Isle EscapesLos Angeles, California, United States
Remote
Full-time +1
Quick Apply

Executive Virtual Assistant (Remote).About Azure Spice Isle Escapes.Azure Spice Isle Escapes is a growing travel agency dedicated to creating personalized, stress-free travel experiences.We pride o... Show more

People also ask
Virtual Receptionist / Patient Care Coordinator

Virtual Receptionist / Patient Care Coordinator

BoogieteamLos Angeles, CA, USA
30+ days ago
Job type
  • Full-time
  • Part-time
  • Remote
  • Quick Apply
Job description

About the Role

A rapidly growing medical spa and aesthetics group is looking for a warm, professional, and highly organized After-Hours Virtual Receptionist / Patient Care Coordinator to support patients outside of normal business hours.

In this role, you will be the first point of contact for patients during evenings, weekends, and holidays as needed. You will help answer inbound calls, schedule appointments, provide clinic information, document patient interactions, and deliver a polished, concierge-level experience across multiple clinic locations.

This is a part-time remote role with the opportunity to grow into more hours and responsibilities based on performance and business needs.

Key Responsibilities

  • Answer inbound after-hours, weekend, and holiday calls promptly and professionally
  • Schedule, reschedule, and cancel patient appointments using the clinic's scheduling software
  • Identify the correct clinic location based on patient needs, provider availability, and appointment type
  • Answer basic questions about treatments, providers, office hours, pricing, and clinic locations
  • Collect accurate patient information and document all calls, notes, and follow-ups clearly
  • Follow call scripts, SOPs, scheduling guidelines, and escalation procedures
  • Escalate urgent patient concerns according to company protocols
  • Share detailed call notes and updates with the daytime front desk team
  • Assist with appointment confirmations, reminder calls, and follow-up calls as needed
  • Conduct outbound retention calls to help re-engage patients and reduce cancellations
  • Deliver a luxury, patient-centered experience on every call

Requirements

  • Must be based in the Philippines and able to work remotely.
  • Minimum of 2 years of experience as a virtual receptionist, customer service representative, appointment setter, or similar role
  • Previous experience in a medical spa, aesthetics, dermatology, dental, cosmetic surgery, or healthcare environment is highly preferred
  • Excellent spoken and written English with a professional phone presence
  • Friendly, empathetic, patient, and customer-focused communication style
  • Strong multitasking, organization, and attention to detail
  • Comfortable following scripts while keeping conversations natural and warm
  • Able to quickly learn new software, scheduling systems, and clinic workflows
  • Reliable high-speed internet connection with backup connectivity
  • Quiet home office or professional remote workspace
  • Noise-canceling headset required
  • Availability to work evenings, weekends, Sundays, and holidays as needed

Nice to Have

  • Experience using Zenoti or similar scheduling platforms

  • Experience with HubSpot, VoIP phone systems, Google Workspace, or Microsoft Office
  • Background supporting multiple clinic locations or multi-location scheduling
  • Experience handling appointment confirmations, reminder calls, and patient retention calls
  • Experience working in luxury service, beauty, wellness, or healthcare-related industries

Work Setup

  • Remote, Philippines-based

  • Part-time with opportunity to grow

  • Working hours: Evenings, weekends, including Sundays, and holidays as needed