JOB SUMMARY
The Business Planning Specialist I responsible for the timely processing of invoices via multiple sources, interacting with vendors, and preparing purchase. Business Planning Specialists are reliable and precise in ensuring expenses are controlled properly by receiving, processing, verifying, and reconciling the payment of invoices. The position also works with vendors and locations to resolve past due invoices and reconcile monthly vendor statements ensuring accounts remain in good standing.
MAJOR DUTIES AND RESPONSIBILITIES
Execute high volume of vendor billing and data input.
Process purchase orders in preparation for expected spending. Maintain purchase orders (POs), consisting of timely and consistent review of all POs for the lifecycle of the PO.
Process vendor additions to the financial system. Process vendor invoices timely, receiving invoices against approved POs. Verify and reconcile monthly vendor statements to ensure assigned accounts remain in good standing.
Assist with the preparation of the monthly accrual and expense/capital reclass processes. Act as a primary point of contact for accounts payable-related questions for the assigned operational area. Respond to internal and external customer and vendor email inquiries in a timely and professional manner meeting SLA requirements.
Use Microsoft Office products (Excel, Word, etc.) for various A/P related reporting and analysis.
Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies. Escalate issues of concern to management. Assure timely completion of assigned tasks, and ensures that results are consistently high quality to meet or exceed departmental goals.
Perform other duties as requested by supervisor.
REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge
Ability to work quickly and efficiently, while maintaining high accuracy and attention to detail
Ability to communicate both orally and in writing in a clear and straight-forward manner
Ability to plan, prioritize and organize effectively in a fast paced environment
Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional and pleasant manner
Knowledge of SAP S/4; HANA and Ariba
Knowledge of basic accounting procedures
Knowledge of personal computer operation and software applications (i.e. Accounts Payable applications, Microsoft office)
Proficient with MS Excel
REQUIRED EDUCATION
High School Diploma or equivalent
REQUIRED RELATED WORK EXPERIENCE AND NUMBER OF YEARS
Accounting principles experience - 1
ERP experience - 0
PREFERRED QUALIFICATIONS
Preferred Education
Associate’s degree in Accounting or related field preferred
WORKING CONDITIONS
Office environment
Business Planning Specialist • Madison, Wisconsin
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