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Facility Gateway Critical Services
AR/AP SupervisorFacility Gateway Critical Services • Madison, WI, United States
AR/AP Supervisor

AR/AP Supervisor

Facility Gateway Critical Services • Madison, WI, United States
4 hours ago
Salary
$40.00 hourly
Job type
  • Full-time
Job description

Accountant Position

Facility Gateway Corporation (FGC) is seeking an organized, detail-oriented Accountant to join our team! The ideal candidate should be self-motivated, a fast learner, have at least two years of relevant experience, and a solid understanding of accounting principles. This position will be responsible for afternoon coverage of the accounting department and therefore will need to be available to work a schedule of 8:30 -5:00 during the work week, with a 30-minute lunch. This is a salaried position, on average 40-45 hours per week. The position will report to President.

Responsibilities:

  • Oversee the day-to-day Accounts Payable process.
  • Lead the production of 1099's.
  • Answer incoming inquiries from vendors as to the status of payment.
  • Download and enter daily revenues into the income journal, assist with any Income Journal questions, validate and distribute daily reports.
  • Oversee Sales Tax Process.
  • Daily revenue balancing and verification of owner's revenue statements
  • Monitor outstanding receivables, intercompany billing and reconciliation.
  • Receive mail daily, sort and date stamp invoices and distribute them to appropriate departments.
  • Accurately enter invoices daily, ensuring they are signed by the department manager and coded correctly. Date stamp the invoice when entered and post the batches daily.
  • Check statements carefully on a weekly basis to ensure all vendor invoices have been entered and the vendor account is reconciled. Request invoice copies when necessary.
  • When approved by DOF / ADOF - Perform a check run on a weekly basis or on an ad hoc basis when required.
  • Answer incoming enquiries from vendors as to the status of payment.
  • Filing and management of invoices, reports, and general tidiness of office.
  • Manage department stationery and placing orders when necessary.
  • Other projects or duties as requested by Ownership.
  • Due to the sensitivity of information handled by the finance department staff, confidentiality is expected and always required.
  • Needs to be a team player to assist in the day-to-day running of the department.
  • Familiar with A/P & A/R practices/functions
  • Completing vendor credit applications

Qualifications:

  • Bachelor's degree in accounting, finance, or a related field preferred - or comparable work experience.
  • Intermediate/advanced knowledge with all Microsoft Office programs, particularly Excel
  • Intermediate/advanced knowledge of QuickBooks
  • Knowledge of financial principles and accounting terminology
  • Excellent time management skills and ability to multi-task
  • Performance under pressure
  • Strong interpersonal skills
  • Exceptional written and communication skills
  • Passion for business and finance
  • Self-motivated and self-directed
  • Attention to detail and a commitment to accuracy

Benefits:

  • PTO / Paid Sick Time
  • Paid company holidays
  • 401(k) plan with employer matching
  • Health / Dental / Vision insurance
  • Health reimbursement plan
  • Flex Spending Account
  • Life Insurance
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AR/AP Supervisor • Madison, WI, United States

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