Project Coordinator

Project Coordinator

The Project Coordinator provides essential administrative and operational support to Project Managers, Construction Managers, and Project Engineers within a construction environment. This full-time role is based in a corporate office in Kansas City and focuses on managing project documentation, supporting project accounting, coordinating communication across multiple markets, and helping ensure projects are delivered efficiently, accurately, and in a client-focused manner.

Responsibilities

• Manage project documentation controls, including subcontracts, change orders, purchase orders, and submittals, to ensure accurate and timely recordkeeping.
• Provide project accounting support by processing subcontractor pay applications and vendor invoices, finalizing client billings, and researching and resolving payment inquiries.
• Coordinate communication across multiple markets, including ESCO, Infrastructure, and Engineering, to keep stakeholders informed and aligned.
• Maintain and regularly update digital drawings, standard operating procedures (SOPs), and vendor compliance records to support operational excellence and audit readiness.
• Prepare substantial completion documents and assemble final project closeout packages for clients, ensuring all required materials are complete and accurate.
• Attend project meetings as requested and assist the project team with documentation, follow-up actions, and other project requirements.
• Develop, track, and process prevailing wage documentation, including certified payroll and project exemption certificates, in accordance with project requirements.
• Effectively and accurately communicate relevant project information to the project team and stakeholders to support informed decision-making.
• Ensure client needs are met in a timely and cost-effective manner by proactively monitoring project requirements and responding to inquiries.
• Proactively suggest process improvements and contribute to a collaborative, solutions-oriented work environment.
• Organize and refine procedures to maintain office efficiency and ensure the quality and consistency of project documents.
• Perform other related duties as assigned to support successful project delivery.

Essential Skills

• At least 1 year of experience as a Project Coordinator in a construction environment.
• Hands-on experience with project coordination and project administration in construction.
• Proficiency in Microsoft Office, including strong skills in Microsoft Excel.
• Proficiency in BlueBeam for handling construction documents and drawings.
• Ability to manage subcontracts, change orders, purchase orders, submittals, and vendor invoices.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective team player with excellent interpersonal, verbal, and written communication skills.
• Strong analytical and problem-solving abilities with high attention to detail.
• Ability to work across functions and collaborate with diverse project stakeholders to achieve project objectives.

Additional Skills & Qualifications

• Experience working with construction management teams and supporting Project Managers, Construction Managers, and Project Engineers.
• Familiarity with construction documentation processes, including digital drawings and standard operating procedures (SOPs).
• Experience handling project accounting tasks such as subcontractor pay applications, vendor invoices, and client billings.
• Ability to develop, track, and process prevailing wage documentation, including certified payroll and exemption certificates.
• Demonstrated ability to suggest and implement process improvements in a project or office setting.
• Strong attention to accuracy and completeness in all documentation and recordkeeping activities.

Work Environment

This role operates in a corporate office environment located in Kansas City, supporting construction projects across multiple markets such as ESCO, Infrastructure, and Engineering. The position is full-time and involves extensive work with digital tools, including Microsoft Office, Microsoft Excel, BlueBeam, and various construction document management systems. Work is primarily computer-based and detail-oriented, requiring regular collaboration with project managers, construction managers, project engineers, and other team members. The environment emphasizes teamwork, clear communication, operational excellence, and a solutions-oriented approach, with established procedures to maintain office efficiency and high-quality documentation.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $25.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City, MO.

Application Deadline

This position is anticipated to close on Aug 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.