Accounting/HR Support Coordinator | Full-Time | Santa Clara Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Under supervision of the Director of Finance, the Accounting and HR Support Coordinator is responsible for assisting with core financial operationsprimarily accounts payable and payrolland providing administrative support for new employee onboarding. The role ensures accurate and timely processing of payables, supports bi-weekly payroll preparation and submission, and assists department managers with hiring logistics. The ideal candidate will be organized, detail-oriented, and comfortable working across departments. This position is expected to maintain accurate records for compliance and provide user support for timekeeping submissions.

This role pays an hourly rate of $31.50.

Benefits for full-time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 8, 2025.

About the Venue

The Santa Clara Convention Center is proudly owned by The City of Santa Clara and managed by Oak View Group. We are strategically located in the heart of Silicon Valley, a prime location for conventions, trade shows and exhibitions. The Santa Clara Convention Center is minutes from hotels, restaurants, Levi's Stadium, California's Great America Theme Park, and many of the largest and most influential technology companies in the world, with easy access to freeways and Norman Y. Mineta San Jose International Airport and only 45 miles south of San Francisco. The Convention Center features 100,000 square feet of exhibit space, a 22,400 square foot ballroom, 31 breakout rooms and a 607-seat theater and attracts over 350,000 visitors annually. The facility is an integral economic component of Santa Clara, generating economic benefits through attendee direct and indirect spending and sustaining over 500 local jobs.

Responsibilities

Financial Operations:

• Assist the Director of Finance in maintaining timely and accurate processing of all accounts' payable activity, including invoice coding and vendor correspondence.
• Prepare and submit bi-weekly payroll batches to the Director of Finance for review; forward finalized submissions to corporate payroll and confirm receipt of final payroll for General Manager or Director of Finance approval.
• Perform additional finance-related assignments throughout the year, as assigned.
• Maintain accurate and organized financial records and documentation to ensure audit readiness and compliance with company policies, labor standards, and internal controls.
• Assist employees and managers with timecard submissions, corrections, and troubleshooting within the company's timekeeping system.
• Other relevant duties as assigned.

Human Resources Support:

• Post open positions through the company's online hiring portal at the request of hiring managers.
• Schedule initial candidate interviews and communicate logistics with applicants.
• Assist with onboarding logistics including email setup, MyADP registration, facility safety tour scheduling, and issuance of badges and parking passes.
• Ensure accurate collection and filing of new hire documentation and maintain confidentiality of sensitive employee information when necessary.
• Other relevant duties as assigned.

Qualifications

Qualifications:

• Strong understanding of payroll workflows, accounts payable practices, and onboarding procedures.
• Ability to handle sensitive information with confidentiality and discretion.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills, with the ability to work across departments.
• Experience using accounting and HR systems such as NetSuite, Coupa, ADP, or similar tools preferred.

Education and/or Experience:

• High school diploma or GED required
• Associate or bachelor's degree in accounting, Finance, Human Resources, or related field preferred
• 35 years of experience in accounting, payroll, and/or HR support roles.
• Experience using accounting and HR systems such as NetSuite, Coupa, ADP, or similar tools preferred.

Strengthened by Our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.