Purchasing Technician I, II - Facilities Maintenance Branch

Purchasing Technician II

The authorized level of this position is Purchasing Technician II. Applications are being accepted down to the Purchasing Technician I in the event of recruiting difficulties. Salary Range: Purchasing Technician I, SR-11: $3,606.00 per month Purchasing Technician II, SR-13: $3,900.00 per month

Examples of Duties

1. Discusses requirements, specifications and alternatives with users;
2. Discusses needs with and obtains information from vendors;
3. Studies catalogs and reads various background material related to purchasing requirements of the agency;
4. Drafts specifications, terms and conditions for invitation for bids based on readily available precedents or specific instructions or prepares an initial draft of specifications for a new item and refers to others for finalization of purchasing action;
5. Procures technical or unique supplies and equipment requiring written request for quotes;
6. Supervises and participates in informal purchases characteristic of the next lower level;
7. Issues purchase orders and finalizes arrangement for delivery;
8. Supervises or conducts inspection of materials upon delivery for compliance with purchase order or contract;
9. Reviews, supervises and/or participates in the follow up of orders to expedite delivery or to resolve discrepancies or problems in completing a purchasing action;
10. Revises operating procedures and recommends changes to policies;
11. Supervises and participates in other work described at the next lower level.

Minimum Qualifications

Basic Education/Experience Requirement: Experience requiring knowledge of English grammar, spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and arithmetic. Experience Requirement: Except for the substitutions provided for in this specification, applicants must have work experience of the kind and quality described below and in the amounts shown in the following table:

Class Title - Gen Exper (years) - Splzd Exper (years) - Suvry Aptitude (years) - Total Exper (years)

Purchasing Technician I - 2 - 0 - 0 - 2

Purchasing Technician II - 2 - 1 - * - 3

* Supervisory Aptitude: For some Purchasing Technician II positions, applicants must possess Supervisory Aptitude which is the demonstration of an aptitude for the performance of supervisory duties. Supervisory Aptitude may be demonstrated through completion of regular or special assignments involving responsibility for some supervisory functions; by serving as a group or team leader; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor stating the possession of interpersonal skill indicative of supervisory potential. General Experience: Responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under (a) or (b) below or a combination of both:

• (a) Experience requiring the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g. authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity, accuracy and that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments.
• (b) Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and 4) demonstrating an understanding of purchasing policies, procedures and requirements.

Specialized Experience: Responsible work experience in the purchasing of supplies, materials and equipment and/or services which demonstrated a knowledge of the methods and procedures of purchasing and which provided familiarity with regular business and trade practices in buying and selling such as selling terms and conditions, discounts, delivery scheduling and packing and packaging practices, various commercial sources of supply and comparative prices for a variety of goods and/or services. The experience must further have demonstrated the ability to use purchasing reference materials and to work effectively with requestors in clarifying and identifying the nature of goods and/or services required and with vendors to explain and clarify purchasing requirements and practices and to solve problems.

Driver's License Requirement: Applicants must have a current, valid driver's license.

Lift/Carry Requirement: Applicants must be able to lift/carry objects weighing up to 50 pounds unassisted and lift/carry objects weighing up to 100 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck.) Non-Qualifying Experience: Experience in the requisitioning of goods which did not involve the conduct of information-gathering and writing as described under General Experience above is not qualifying. Experience in the authorization or review of payroll claims is not qualifying.

Allowed Substitution of Specialized Experience for General Experience: Excess Specialized Experience may be substituted for General Experience on a week-for-week basis. Allowed Substitution of Education for Experience: Successful completion of coursework at an accredited business or technical school, college or university may be substituted for Specialized Experience on the basis of 15 semester hours of which 5-semester hours were in purchasing, for each half year (6 months) of Specialized Experience up to a maximum of one year. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.