Marketing Data Entry & Content Coordination Specialist

Job Description

This Opportunity

WSP USA is seeking a Data Entry & Content Coordination Specialist to support our Marketing Data & Information function within the Strategic Growth Team. This role plays a critical part in ensuring the accuracy, quality, and usability of marketing and knowledge assets-including project descriptions, resumes, and related content-used across proposals, qualifications, and internal knowledge-sharing platforms.

This position blends data entry, editing, quality control, and coordination, making it ideal for a detail-oriented professional who is both comfortable working in databases and confident editing written content. Content includes, but is not limited to, project descriptions and resumes. The successful candidate will be a strong writer and editor with attention to detail, the ability to navigate a large database, and be an effective communicator. The role supports collaboration across marketing, business development, and knowledge management teams and contributes directly to the quality and consistency of WSP's marketing materials.
While our ideal candidate brings some experience in the A/E/C or professional services industries, what we're seeking is someone with a collaborative, can-do attitude and a propensity for editing and writing.

Key Responsibilities

• Review, edit, and format project descriptions, resumes, and marketing content for clarity, consistency, grammar, and branding compliance.
• Enter, update, and maintain project, people, and content records within WSP's marketing and knowledge management databases.
• Organize and track content for entry, ensuring completeness, consistency, and adherence to established standards.
• Upload and manage supporting materials such as headshots and project documentation.
• Perform routine QA/QC checks on database entries to ensure accuracy, relevance, and usability.
• Ensure content aligns with internal guidelines and proposal-readiness standards.
• Coordinate with marketing, business development, and subject matter experts to gather, clarify, and update content.
• Support content review cycles by tracking updates, incorporating revisions, and flagging gaps or inconsistencies.
• Assist with basic reporting on data completeness, content quality, and update status to support continuous improvement.

Who You Are

Required Qualifications

• High school diploma with 7+ years previous experience creating and editing content, and reporting data in a database environment.
• Strong organizational and coordination skills.
• Excellent verbal and written communication skills.
• Strict attention to detail and problem-solving skills.
• Proficient with Microsoft Office.
• Ability to manage and prioritize workload.

Preferred Qualifications

• Bachelor's degree in Marketing, Business or closely related discipline with 1-3 years of experience.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:
Expected Salary (Colorado only): $61,000.00 - $84,600.00

WSP USA is providing the compensation range that the company in good faith believes it might pay and/or offer for this position within the state of Colorado, based on the successful applicant's education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.

About Us

About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.



WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.