Purchasing Manager

Purchasing Manager

Asian Health Services, founded in 1974, provides medical, dental, and behavioral health services to more than 50,000 patients. Our approach to well-being focuses on "whole patient health" for all. We go beyond our clinic walls and invest in our community's overall health. We know that income, housing, and environmental struggles lie at the heart of poor health. That's why we also address food insecurity, youth leadership, and culturally competent care while working towards supporting safer streets and vibrant communities.

Location: HQ

Job Summary:

The Purchasing Manager oversees all purchasing and materials management across clinic sites to ensure timely, cost-effective, and compliant acquisition of goods and services. This role is critical in supporting the organization's transition to Sage Intacct by centralizing purchasing operations, strengthening internal controls, and enhancing data-driven decision-making. The Purchasing Manager will lead purchasing operations, vendor management, and system-driven workflows to improve efficiency, transparency, and financial visibility across departments.

Essential Job Functions

• Lead and oversee daily purchasing operations, ensuring accuracy, efficiency, and compliance with organizational policies.
• Manage the transition and ongoing use of Sage Intacct for purchasing workflows, including requisitions, approvals, purchase orders, and vendor payments.
• Ensure all purchasing activities are centralized, standardized, and properly documented within the system.
• Partner with Finance to align purchasing data with financial reporting, budgeting, and P&L tracking.
• Source, evaluate, and negotiate with vendors to secure quality goods and services at competitive pricing.
• Maintain strong vendor relationships and monitor performance, pricing, and contract compliance.
• Identify opportunities for cost savings, contract optimization, and group purchasing strategies.
• Partner with clinical and operational teams to forecast purchasing needs and maintain appropriate inventory levels.
• Ensure alignment between purchasing, inventory management, and operational demand across sites.
• Support coordination across departments (clinical, facilities, administration) to ensure timely procurement.
• Develop and maintain purchasing dashboards and reports within Sage Intacct and Excel.
• Monitor key metrics such as spend trends, vendor performance, and purchasing cycle times.
• Provide insights to Finance and leadership to support budgeting, forecasting, and cost management.
• Identify and implement process improvements to enhance purchasing efficiency and internal controls.
• Ensure compliance with organizational policies, audit requirements, and regulatory standards (including 340B where applicable).
• Support documentation and standardization of purchasing procedures.
• Manage purchasing staff, including hiring, training, performance evaluation, and development.
• Assign and monitor workloads to ensure timely and accurate processing of purchasing activities.
• Foster a collaborative and accountable team environment.

General Agency/AHS Duties

• Promote teamwork, confidentiality, and compliance with HIPAA standards.
• Participate in agency-wide quality improvement initiatives.
• Support organizational events and cross-functional collaboration as needed.

Supervisory Responsibilities

• Directly manage purchasing staff including hiring, onboarding, training, and evaluations.
• Provide coaching, feedback, and performance improvement plans when necessary.
• Monitor work quality, productivity, and adherence to department standards.
• Assign workloads, monitor performance, and foster a collaborative, high-performing team.

Minimum Qualifications

• 5+ years of experience in purchasing, materials management, or supply chain operations.
• Strong proficiency in Microsoft Excel and purchasing systems.
• Experience managing vendor relationships and procurement processes.

Preferred Qualifications

• Experience in healthcare or FQHC environment.
• Experience with ERP systems (Sage Intacct or similar).
• Background in finance, operations, or business administration.

Knowledge, Skills & Abilities

• Strong understanding of purchasing workflows, inventory management, and vendor negotiations.
• Ability to work with financial and operational data to support decision-making.
• Strong analytical, problem-solving, and organizational skills.
• Effective communicator with the ability to collaborate across departments.
• Ability to manage multiple priorities in a fast-paced environment.

$110,000 - $120,000 a year

Benefits That Support You

We're committed to supporting our team's well-being. Our comprehensive benefits package includes:

Health & Wellness

• 100% employer-paid Medical, Dental & Vision coverage
• Acupuncture & Chiropractic coverage

Time Off

• 12 vacation days
• 12 sick days
• 12 paid holidays + 3 floating holidays (additional flexible days you can use anytime)

Financial & Retirement

• 403(b) with 3% employer contribution + up to 2% match
• Flexible Spending Account (FSA) & Dependent Care Assistance

Additional Support

• Commuter benefits
• Long-Term Disability Insurance

Please note: We are not seeking support from staffing agencies at this time. Direct applicants only.