Office Administrator

About our Client

Delwest Development Corporation is a Colorado-based, family-owned real estate company with a long-term commitment to building communities that matter. For over three decades, we have focused on thoughtful development, quality construction, and responsible management of residential communities across the region.

Our work spans development, construction, and property management. Whether we are delivering housing for families, partnering with public agencies, or managing communities day-to-day, our goal is the same: to create places where people can live well and where our partners can trust our execution.

We take pride in being a company that combines entrepreneurial thinking with professional discipline. We value relationships—with residents, municipalities, lenders, equity partners, vendors, and each other—and we understand that our reputation is built one interaction at a time.

Job Summary:

The Office Administrator will serve as the first point of contact for visitors and play a key role in keeping the office running smoothly through strong attention to detail, follow-through, and proactive support. We are also looking for someone who is comfortable with technology and interested in leveraging tools (including AI) to improve efficiency. This role is essential to maintaining a smooth and professional office environment. The ideal candidate is organized, reliable, and takes pride in supporting a well-run workplace.

Essential Duties and Responsibilities

Front Office & Daily Operations

● Answer and direct incoming phone calls in a professional manner

● Greet and assist visitors, clients, and vendors

● Maintain a polished and organized front office environment

● Manage company email and general office communications

Office Coordination & Supplies

● Order and restock office and kitchen supplies

● Maintain organization of common areas (kitchen, conference rooms, supply areas)

● Ensure the office remains clean and presentable (in coordination with cleaning crew)

Mail & Administrative Support

● Sort, scan, and distribute incoming mail daily

● Prepare and send outgoing mail and packages (USPS, FedEx, etc.)

● Run occasional office errands (post office, FedEx, etc.) as needed

● Maintain organized digital and physical filing systems

Scheduling & Organization

● Manage conference room scheduling and company calendar

● Support general office coordination and logistics

Office Maintenance & Technology

● Water plants, replace batteries, and assist with general office upkeep

● Troubleshoot basic office equipment issues (copiers, scanners, phones, video conferencing tools)

● Coordinate minor service needs with vendors as needed

Team Support & Culture

● Coordinate employee birthday celebrations (lunch, card circulation, gifts, etc.)

● Assist with planning internal meetings and office events

● Support company participation in external events (grand openings, groundbreakings, holiday events, team meetings)

● Assist with planning employee travel to conferences and events (e.g., Co- Housing Now, ResMan)

HR & Administrative Support

● Assist with onboarding new corporate employees

● Provide administrative support to team members as needed

Accounting Support

● Assist with gathering and organizing documents (e.g., utility invoices)

Accounts Payable and Administrative Support

● Assist with Accounts Payable processes and workflow management.

● Enter invoices into accounting software while maintaining appropriate supporting documentation.

● Review invoices for completeness and accuracy before processing.

● Assist with vendor setup and maintenance, including collecting W-9s and maintaining vendor records.

●Research vendor inquiries and resolve invoice discrepancies.

● Assist with annual 1099 preparation and reporting.

● Track Certificates of Insurance (COIs) and monitor renewal dates.

● Assist with real estate tax tracking, payment processing, and supporting documentation.

● Assist with utility invoice collection and organization.

● Cross-train on key Accounts Payable functions to provide backup support when needed.

● Support month-end accounting activities as assigned.

● Help maintain accurate accounting records and documentation.

● Assist with miscellaneous accounting projects assigned by the Controller.

Additional Responsibilities

● Support ad hoc projects and tasks as assigned

*Additional Job Duties as Required*

Qualifications

● 2+ years of administrative or office support experience

● Strong organizational skills and attention to detail

● Professional communication skills, both written and verbal

● Reliable, proactive, and able to manage responsibilities independently

● Ability to handle multiple tasks in a structured office environment

● Proficiency with standard office tools (email, calendars, document management)

● Reliable transportation to and from the office and for occasional errands

Preferred Qualifications

● Experience in a corporate or professional office setting

● Notary Public certification or willingness to obtain

● Comfort with technology and interest in learning new tools, including AI-based solutions

Language Skills

Fluent in English with excellent written and verbal communication. Ability to read, analyze, and interpret documentation. Ability to respond effectively to inquiries and complaints.

Mathematical Skills

Ability to apply concepts that relate to the above job responsibilities with their parameters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must have strong fine motor skills and is regularly required to sit; crouch and stand back up many times a day; walk/stand for up to 8 hours a day; reach overhead; use keyboard and mouse for up to 8 hours a day; and ability to hear and speak. The employee must have the ability to lift and carry at least 10 lbs. Specific vision abilities required by this job include strong or correctable near visual acuity, close vision, distance vision, depth perception, and ability to adjust focus.

The pay range for this role is:28.85 - 31.25 USD per hour(Denver, CO)

Compensation details: 28.85-31.25 Hourly Wage

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