Conference Coordinator

Conference Coordinator
Kelly Science and Clinical is seeking a Conference Coordinator for our client, a top medical device company, in Santa Clara, CA. This role is a full-time, fully benefitted position. As a Kelly employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You’ll also be eligible for paid time off, including holiday, vacation, and sick/personal time. If you’re passionate about bringing the latest scientific discoveries to life and are ready to take the next step in your career, trust The Experts at Hiring Experts.

On Site: Monday through Friday 7:30-4pm
with some Saturdays
Pay $38-$45 an hour depending on experience

Purpose: Responsible for planning, scheduling, and executing on-site events of the client. This role serves as the primary point of contact for internal teams and external partners, ensuring a seamless experience for all participants, including high-profile guests. The ideal candidate is a self-starter with exceptional customer service skills, a passion for scheduling system software and the challenges that go along with coordination of different size events with multiple priorities. Additionally, someone who likes to think outside of the box, provides suggestions, and thrives in a fast-past environment.
Responsibilities:

• Coordinate, manage and process high volume requests across multiple systems and platforms for Health Care Providers HCPs and large internal meetings.
• Serve as the main point of contact for on-site events, providing operational support from registration through departure. Deliver exceptional customer service daily to a copious number of guests
• resolve scheduling conflicts and accommodate special requests using solutions-oriented thinking.
• Build and maintain relationships with internal departments including Facilities, AV, IT, Catering, and Security.
• Ensure proper room setups, catering, and AV requirements Maintain accurate event data and metrics by recording updates, requests, and changes in the scheduling system.

Requirements:

• Minimum Experience: High School degree is required, bachelor s degree is preferred 2+ years in scheduling, coordination, event planning or administrative roles with high-volume requests.
• Business, hospitality, or healthcare setting
• Additional Education/Experience: Ability to adapt quickly, maintain composure under pressure, and seek guidance when needed
• Exceptional organizational and time-management abilities
• Strong communication and problem-solving skills
• Ability to connect process flows while working in multiple programs and systems
• Service excellence driven, flexible, adaptable, and team player
• Strong verbal and written communication skills
• Proficiency in scheduling software and Microsoft Office Suite, with an emphasis on Excel and Outlook
• Ability to work overtime, evenings, and weekends, when necessary:
• What happens next
  Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
  Helping you discover what’s next in your career is what we’re all about,
  #P1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

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