Medical Staff Office Coordinator (Onsite)

Administrative Assistant Case Management

Provide comprehensive administrative support to the Vice President and Assistant Vice Presidents of Case Management. Responsible for calendar and travel management, expense reporting, meeting coordination, and general office administration. Acts as a key liaison within the department and supports performance improvement initiatives as needed.

Provide executive-level calendar management using Microsoft Outlook

Coordinate domestic travel arrangements and process expenses via Concur

Plan and organize meetings (including logistics, travel, food, and virtual conferencing)

Maintain office supplies and manage general administrative needs

Answer phones, greet visitors, and facilitate internal and external communication

Consolidate status reports and prepare department documentation

Maintain confidential records and sensitive information

Support department communication via email, phone, and intranet

Assist in cross-functional projects and serve as backup to Performance Improvement Admin Assistants

Adhere to the HCA Code of Conduct and Mission and Value Statement

Perform other duties as assigned

High School Diploma required

Associate's or Bachelor's degree in Business Administration preferred

Minimum of 5 years of administrative experience, preferably at the executive level

Experience supporting multiple executives (34 Vice Presidents)

Familiarity with healthcare systems such as HCA, Parallon, or LifePoint is a plus

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience with Microsoft Project and Access is a plus

Proficient in Concur for travel and expense management

Strong organizational and multitasking skills

Excellent verbal and written communication

High attention to detail and accuracy

Ability to maintain confidentiality and professionalism

Strong customer service and interpersonal skills

Ability to work independently in a fast-paced environment

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.