Ibotta is seeking an Executive Assistant to support members of our Executive Leadership Team and contribute to our mission to Make Every Purchase Rewarding. This is a fast-paced, detail-oriented role that will assist in the efficacy and efficiency of our leaders. The ideal candidate is an organized self-starter, who is resourceful, collaborative, and decisive.
The Executive Assistant will assist with a high volume of scheduling, meeting and travel coordination, as well as liaising with senior leaders throughout the organization, working on special projects, supporting office functionality, and managing the day-to-day workflow of 4 Executives. Every day is different at Ibotta, so being able to adapt to change is a must.
This position is located in Denver, Colorado, requiring 5 days in office. Candidates must live in the United States.
What you will be doing:
Manage heavy, evolving calendars of 4 executives, while adjusting logistics, scheduling and reworking meetings, and maintaining clear communication with all parties as needed
Plan, coordinate, and manage comprehensive domestic and international travel arrangements, produce detailed travel itineraries and provide real-time support throughout duration of travel
Manage all meeting logistics including printing of materials, ordering of food, etc.
Handle sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail
Attend meetings as needed, taking meeting minutes and following up on action items
Submit and reconcile monthly expense accounts
Assist with special projects
Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere
What we are looking for:
2-5 years of proven experience supporting the c-suite
Intermediate to advanced ability to work with Microsoft Office applications required, including working knowledge of Google Calendars, Microsoft PowerPoint, Excel, and Word
Excellent written, verbal, and interpersonal communication skills required, with an acute ability to listen attentively and to communicate effectively throughout all levels of the organization
Proactivity, an ability to anticipate needs, and excellent judgment
Must be able to work flexible hours - available evenings and weekends as needed
Executive Assistant • Denver, Colorado, US
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