Program administrator [h1.location_city]

Administrative Management Professional

Under direction, performs professional, journey-level administrative work involving moderate responsibility, complexity, and variety. Performs administrative, research, and technical duties in relation to one or more of the following : human resources, budgeting, purchasing, management analysis, property management, or other related areas of administrative management.

Responsible for providing limited supervision for one or more functions within a department. Formally plans, assigns, directs, and coordinates the work of these functions. Typically responsible for performing some non-supervisory duties in addition to supervisory responsibilities. May perform staff evaluations and make recommendations regarding pay and / or performance.

Internal contacts include administrators, faculty, staff, and students of the department and the University. External contacts include vendors, contractors, visitors, and the general public.

Participates in budget preparation. Analyzes past revenues and expenditures, program requirements, and coordinates staff recommendations and management directives to aid in developing budget requests and supporting documentation for work units. May assist in preparing a budget for larger, more complex programs and work units.

Initiates routing administrative procedures to monitor and control expenditures for programs and / or small work units. Monitors revenues and expenditures. Estimates revenues and expenditures for the fiscal year. Recommends reallocation of funds and other actions to stay within budget. Assists in monitoring the budget for large, more complex programs and work units.

Reviews personnel recommendations, purchase orders, contracts, service requests, and other administrative documents to ensure compliance with University policies and procedures. Coordinates corrective action as necessary.

Participates in the development of policies and procedures for controlling routine purchasing through bids, purchase orders, and petty cash in accordance with general policy and needs of the University.

Monitors the performance of vendors and contractors. Recommends approval of payments to vendors and contractors if all requirements have been met. Assists in controlling larger, more complex purchases.

Performs research related to human resource management and general management policies, procedures, practices, and equipment. Review technical literature, interview employees, meet with vendors, and conduct surveys. Evaluates current and proposed systems. Estimates the cost of management alternatives. Drafts new policies and procedures. Assists in conducting larger, more complex management studies.

Writes administrative policies, procedures, and manuals. Conducts training courses on administrative policies and procedures. Gives technical assistance to staff on administrative assignments.

Participates in the recruitment of job applicants. Explains human resource policies and procedures to applicants and employees. Participates in developing and administering training programs.

Conducts work unit orientation sessions for new employees to explain departmental rules, procedures and practices. Completes paperwork and coordinates with other University offices to process personnel recommendations for the work unit.

Writes sections of general administrative manuals, reports, and documents. Initiates requests for and coordinates input from other staff for specialized reports, reviews materials, and prepares the final report.

Assigns and monitors the work of administrative support staff within the department. Establishes standards, policies, and procedures to ensure proper maintenance of office files and general administrative management. Performs other job-related duties as assigned.

Considerable knowledge of administrative practices and procedures, budgeting, purchasing, and statistical analysis.

Skill in the operation of computers, related software applications, and standard office equipment, in a timely, accurate, and efficient manner.

Good communication skills, with competence in both oral and written English. Ability to plan, organize, coordinate, and supervise the work of others, as required.

Ability to devise solutions to administrative problems.

Ability to maintain the confidentiality of information.

Ability to establish and maintain effective and harmonious relations with students, faculty, staff, University officials, and the general public.

Bachelor's degree in business administration or related field and 5-7 years of administrative experience. 12 years of related work experience may be substituted instead of educational qualifications.

Compliance Salary Range Disclosure $70,000-$80,000